September 21th, 2022 - Sync Up

General Meetings

• First general meeting was completed. Thank you for all of your contributions! What went well, how should we plan for the rest of this term?

First Meeting Retrospective

• Format:

• Attendance:

• Engagement:

• Timing:

Future General Meetings

• Idea courtesy of Wolfgang (how things used to run):

  • Bi-weekly general meetings showing quick subteam updates (~10-15min, picture heavy)

  • Split booked room into general work session (in bay, or in booked space) for remainder of hour

Leads Feedback:

Other ideas?

Leads Meeting Schedule

Meetings will be hosted every Wednesday from 8:00pm-8:45pm. If you can make it, please come in person!

Leads Meeting Format Proposal for Subsequent Weeks:

• Introduce “pre-reading” to save time.

  • Lead meeting agenda will be posted on the Monday before the weekly leads meeting for the rest of the term

  • All leads should fill in a brief overview of past weeks progress on active tasks (tasks assigned, completed, ones that made good progress, etc) by the evening of the Tuesday before the leads meeting

  • All leads should scan the filled in meeting notes PRIOR to joining the meeting

  • I will keep score of who does not follow these guidelines.

    • if you miss filling in your updates: +1 naughty points

    • whoever has the most naughty points by end of term has to buy everyone else a round at Molly's

• Ideal Meeting Format

  • Administrative Pre-Amble (<8min), changes on a week by week basis depending on new stuff that needs to get talked about

  • Review of weekly updates/ previous week’s action items (<10min)

    • Relay prerequisites

  • Active Priority Review (whats our main goal right now?) (<2min)

  • Free-form discussion on points of interest based on updates and new things to work on (<20min)

  • Determining and assigning action items for the upcoming week for each Subteam/lead (<10min)

Confluence

• Process to add people on confluence has been shared, courtesy of Rocketry! Gaining Edit Access to Confluence

• Need to be an admin in our space - contact IT to delete old admins and make sure Austin/Peter/Chan have perms

New Member Management

• If your team has a large influx of members, make training a requirement to get started on tasks

• Consider grouping multiple members to pair up and work together on the same task. Forms good bonds

• Allow core members on your team to delegate easy tasks for new members

• Set up in person work sessions (i.e. if you need to work on something, ping your channel a day in advance as a heads up). Let people shadow you or work on training in parallel.

Subteam Updates

• Bucks have arrived for electrical; assembly and testing to start soon

Action Items - Review

Team Leads

PM

Electrical

Mechanical

Software

Firmware

Science

Business