Adding a Topic to a Course Selection Section
- Elysia Gallinaro
Overview
This procedure provides the steps to add a topic to a Course Selection Section. Topics added to a Course Selection Section must also be added to the course section.
When students are already pre-enrolled in a section with no topic, they do not require notification if a topic is added. If however, students are pre-enrolled in a section with a topic, which is going to be replaced by a different topic , they must be notified to find out if they still want to be pre-enrolled in that section. In this latter case, no changes are made to the topic until all students are notified by the Systems and Records team, and when this team indicates it is safe to make the change.
The Schedule of Classes panel is used to add a topic to a section.
The Basic Data panel allows a topic to be added to a Course Selection Section and the course section
Business Process
This procedure allows a topic to be added to Course Selection Sections, and indicates whether or not student notification is required
PeopleSoft Navigation
Curriculum Management → Schedule of Classes
Verify whether or not a topic exists for the 701 pre-enrollment section.
On the Schedule New Course, Find an Existing Value dialog box, in the Academic Institution field, accept the default of UWATR.
In the Term field, type the appropriate term code or select if from the look up list.
From the Subject Area look up list, select the appropriate subject area code.
In the Catalog Nbr field, type the appropriate catalog number.
Click the Search button or press Enter.
Find the 701 Class Section and verify the Course Topic.
If there is already a course topic listed, skip to step 14.
If the Topic is TBA, select the requested course topic from the Course Topic look up list.
Find the 001 Class Section.
Select the requested course topic for this class section as well.
On the toolbar, click the yellow Save button.
The system reviews, validates and saves the data.
To exit the Schedule of Classes panel group, on the toolbar, click the yellow Return to Search button, or click on any of the navigation points left of Schedule of Classes on the navigation map above the panel group.
For undergrad topics, send an email to the Systems and Records (sarecord@uwaterloo.ca) team indicating that there has been a request for a new topic, for a pre-enrollment section with a topic already in place, such that they can contact all pre-enrolled students to see if they are still interested in the class.
For grad topics email gscheduling@uwaterloo.ca
Pre-enrolled students will have to reply to the Systems and Records team, and this team will decide when it is safe to add the new topic to the Course Topic for both the 701 pre-enrollment class and the 001 class.
The Scheduling office will add the topic to the schedule of classes pages once they have heard from the Systems and Records team.