Open

Computer Asset Lifecycle Management System (CALMS)

Computer Asset Lifecycle Management System (CALMS) is a database used to organize and keep track of assets for the Arts Computing Office. CALMS track an asset from the time it is purchased until it is time to surplus the asset. It is important that information is kept up-to-date and is accurate for us to reliably use the information from the database. 

It started as a Co-op project back in February 2015, the ACO Team decided that we needed a system to keep track of systems deployed to faculty and staff that provides additional features than the current Excel spreadsheet and MS Access database. 

It is currently being used by the Arts Computing Office, Psychology, and the Library.

Overview

• List of features and technologies used the project

• Summary of all web pages in CALMS and their functionalities

Content

Planning

• Finding Assets in CALMS

• Manage Statuses

• Advanced Search

• Rollover Search

• Asset Tags

• Other Features

Acquisition

• List Assets

• Creating an Asset

• Asset Copy Function

• Bulk Adding Assets

• Printing Asset Labels

Operations

• Deployment

• Bulk Editing Assets

• Booking Assets

  • Booking Workflow

  • Creating a Reservation

  • Checkout a Reservation

  • Check-in (Return Assets)

  • Editing, Cancelling, and Deleting a Reservation

  • Configuring Booking Locations

Renewal

• Spare Assets

  • Loaning Workflow

  • How to Loan Assets

  • Returned Assets

Disposal

• Asset Surplus

  • Surplus Process Workflow

  • Creating a Surplus Bin

  • Returned Equipment and Surplus Workflow

Additional Helpful Information

• Recovery Keys

• User Directory