Using Exchange calendar
Exchange Calendar
All Connect (Exchange) users have an associated calendar that is used for the Exchange Calendar system
Web access to Exchange is through the Outlook Web App. Log in with your 8-character username (e.g. j25rober) and password. Click on the Calendar button to access your calendar. In the 2016 version, click the menu with nine squares and then Calendar.
Outlook users who use connect for email can click on the Calendar button in Outlook to access their Exchange calendar.
Mobile devices can connect to Exchange through ActiveSync to bring your calendar to your device.
Exchange Calendar using the Outlook Web App
These instructions are for accounts that have been moved to Exchange 2016
Exchange Calendar using Outlook 2016 desktop app
Exchange Resources
for additional articles regarding Exchange resources, please see Exchange Resources
Rooms are the most common type of resources
Equipment can also be set up as a resource
Resources have their own mailbox and an owner
Resources use an automated booking attendant to respond to meetings. Resources will decline conflicting meetings or those that do not meet requirements set by the resource owner.
The resource owner can change settings and permissions on the resource and respond to meeting requests
Resource naming
Display names for rooms start with the responsible unit then a space, then the building and room separated by a dash
Descriptive information can be included at the end of the display name
Spaces are used to improve searching
Resource email addresses start with res- and then the building and room number. For equipment, email addresses include the unit name to ensure names are unique.
Examples of room names
Full Name | Email address @connect.uwaterloo.ca |
---|---|
IST EC2-6000 | res-EC2-6000 |
IST MC-2009 Seminar Room | res-MC-2009 |
Examples of equipment names
Full Name | |
---|---|
IST Laptop Client Services | res-IST-LaptopClientServices |
IST Projector 1 | res-IST-Projector1 |
Outlook 2010 solutions
Dealing with calendar email
Exchange generates email for each new meeting, each change to a meeting and each response to a meeting. We recommend that you set up rules on your account to filter calendar emails into a folder and keep them out of your inbox.
Use the Global Address List (GAL)
When scheduling meetings, you should always click on the To button to open the Exchange Global Address List and choose the recipients from the list. This will ensure that your message is directed to their Exchange account. Addresses you see in the To list when you start to type are remembered in an Autocomplete cache which can be out of date.
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Need help?
Contact the IST Service Desk online or 519-888-4567 ext. 44357.
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