Exchange calendar folder permissions
Exchange Calendar folder permissions
Calendar folder permissions control how much detail people can see in a calendar folder, and whether they can make changes
Default permissions allow all users to see free/busy times
Reviewer permissions
Reviewer permission to read all items in the calendar
Includes all history and all items added to calendar in the future
Don't include sensitive or confidential information in a shared calendar
Editor permissions
Editor permissions to change items in the calendar
Editor can act on behalf of the calendar owner
Best practice is to have as few editors as possible to minimize conflicting changes
Calendar permissions in Outlook (preferred)
Requires owner permissions on the calendar, including resource owner and booking delegate
Add room to list of calendars
In calendar view, click Open Calendar, then Room List
Select the room and click OK
The room now shows up in your list of calendars
Access permissions
Right-click on the calendar name and choose Properties.
Click into the permissions tab
Click Add and choose the person who needs permission.
Ensure the right person is selected.
Choose the permission level from the drop-down menu.
Settings calendar permissions in Outlook Web App
The Outlook Web App can be used to add permissions to a folder
Fewer settings are available than in Outlook
Open the Calendar
For resources or shared calendars you must first open the calendar
Click the icon in the top-right and choose Open Other Mailbox
Type the name of the mailbox and click Open
Click the icon with nine squares and then Calendar
Add a person to the permissions list
To add permissions click Share
Enter email address and Search directory
Set permission level
Availability only - default
Limited details - subject line only
Full details - Reviewer - read-only
Editor - can change meetings
Delegate - will receive your meeting invitations - do not use for resources
Change existing permissions
Right-click on Calendar and choose Permissions
View and change permissions as required
Related articles
Need help?
Contact the IST Service Desk online or 519-888-4567 ext. 44357.
Article feedback
If you’d like to share any feedback about this article, please let us know.