Calendar basics in Outlook - Web App

Owned by Natasha Jennings
Last updated: Aug 12, 2024 by Robby Szolgyemy
3 min read

Viewing your calendar

  1. Log in to the Outlook Web App with your 8-character username (e.g. j25rober) and password

  2. Click the blue waffle menu button in the top left corner and select Calendar.

Browsing through different dates

  1. Initially, you will want to pick a Calendar view. To begin, simply select the view from the toolbar and select Day, Workweek, Week or Month.

  2. To move to a specific month and day, you can use the mini monthly calendar.

Alternatively, you can use the arrow buttons on the toolbar to move forward or backward through the current view, by one day, week or month at a time (this is outlined within the green box in the image below).

3. To go back to today's date, click the Today button in the toolbar.

Setting your work hours

By setting the days and/or hours that you typically work in the Outlook calendar, you can easily schedule meetings at appropriate times of day. The scheduling assistant in Outlook uses working hours to suggest times for meetings, enabling colleagues to schedule meetings during times you are likely available.

The days and hours outside of your work hours will be grayed (or blued) out in your calendar. 

  1. Click on the Settings (gear icon) button and select Options.

  2. Under Calendar, select Calendar appearance.

    1. Under Show work week as:, check off the days of the week you typically work.

    2. Under Set your working hours:

      1. In the Start time field, enter the time you typically start work each day.

      2. In the End time field, enter the time you typically end work each day.

 

4. Click Save.

Printing your calendar

There may be times when you want to print your calendar. For example, you may want to print your calendar to post on your door or post a meeting room's calendar on the room's door. 

  1. Browse through your calendar to the date range you'd like to print.

  2. Click Print.

  3. Select the View you'd like to print.

  4. If you selected Week or Work week, select the Layout you'd like your calendar printed in.

  5. In the Print from: and Print to fields, enter the time range you'd like to print.

  6. Optionally, select the Print detailed agenda and calendar checkbox.

  7. Click Print.

Your browser's print dialog box will open:

  1. Select the printer.

  2. Set any additional printing settings.

  3. Click Print or OK.



Related articles

Need help?

Contact the IST Service Desk online or 519-888-4567 ext. 44357.