Booking a room in Microsoft Outlook - Windows

Owned by Natasha Jennings
Last updated: Mar 17, 2023 by Rohan Raghavan
2 min read

Note: You will not have permissions to book all rooms on campus. Typically, you would have permissions to book rooms within your own department.

If you require permissions to book a room, you can contact the room owner. If you are unsure of who the room owner is, contact the department/faculty administrator.

Step-by-step guide

To book a room, the room is added to a meeting invitaton.

  1. Open the Outlook app

  2. Under the Meeting tab, select Appointment window. Then, select Rooms… to the right of the location field.

  3. A list of rooms will appear. Search for the room of your choice by scrolling, or typing in the name.

  4. Double-click the room to add it, and click OK.

  5. The room will automatically be added to the location field of the meeting invite. Its availability will show up in the Scheduling Assistant, as well as in the Suggested times box at the bottom. 

 

Need help?

Contact the IST Service Desk online or 519-888-4567 ext. 44357.

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