Video Conferencing- Prior to the defense

Owned by Charlee Paige Van De Peer
Apr 04, 2024
1 min read

Prior to the defence

  • Install the Zoom Client for Meetings or Cisco Webex Meetings Desktop app as appropriate.

  • Online attendees should use a headset with a built-in microphone to ensure clear audio and minimized background noise.

  • The candidate and online attendees should attend their scheduled test video conference session, especially if they are unfamiliar with Webex.

  • The candidate should circulate their presentation to committee members and other attendees prior to the defence (PDF format preferred)

  • Reboot and close any applications on your device that will not be needed for the defence a few hours prior to entering the meeting.

  • If permitted, the candidate is able to forward the defence meeting invitation to family and friends. Please do not share any meeting link information on social media or any public platform. Approval to forward the invitation must be granted by the Chair.

  • The candidate and committee members are advised to join the meeting in a well-lit (backlighting can make it difficult to see) and quiet place.