Video Conferencing- At the defense

At the defence

• The candidate and online attendees should join the meeting at 10-15 minutes early to allow time to address any technical issues.

• If issues arise during the defence, email hlthcomputing@uwaterloo.ca and include the meeting link and on-campus location

• Remote attendees are advised to mute their mics when they are not speaking.

• The candidate and online attendees should mute their system and application notifications following the instructions here, https://uwaterloo.ca/health-computing/node/104.

• The candidate will share their screen for online attendees to see their presentation (if applicable). After the presentation, the candidate should stop screen sharing.

• Remote committee members are encouraged to keep their video camera on (bandwidth permitting). Other online attendees must have their cameras turned off during the defence unless instructed otherwise by the Chair.

• All non-committee members (guests) must leave the online meeting after the committee finishes their rounds of questions.

• If the candidate is attending online, the Supervisor or Host will move the candidate to the Waiting Room (Zoom) or Lobby (Webex) using the participant list for the duration of the committee deliberation. When the committee is ready to announce their decision, the Supervisor will use the participant list to admit the candidate back into the meeting.

• For detailed instructions, see the "During the Meeting" section of the Faculty of Environment's pages for Self-host a defence on Webex or Self-host a defence on Zoom.