Virtual Classrooms

A virtual classroom is a webspace for conferencing that can be accessed by multiple users and guests. Users may have the ability to access video, audio, and microphone in a meeting, along with other functions that enhance the conference’s functionality.

Learn to: 

• ​Create a virtual classroom

• Set self-enrollment

• Attend a virtual classroom

• Virtual classroom recordings

• In a virtual classroom

• Update a virtual classroom

Create a virtual classroom

1. Go to the Training tab and select My Training.

2. Select New Virtual Classroom; give it a name and language, there is the option to give it a classroom ID, custom URL, summary, start date, duration, and select who has access. When Access is set to “enrolled students only”, then you must invite students for them to be able to access the meeting. This involves adding students to your room one by one during the initial setup. If it is set to “enrolled students and accepted guests”, then you can invite students or you can accept them individually when they attempt to enter the meeting room. If it is set to “anyone who has the URL for the virtual classroom can enter the room”, then anyone can get in if they know the URL of your room which can be distributed to students easily. This is the recommended option.

3.  Select Next; there is the option to enroll learners. To add students select the students on the left side and click the Add button. To remove students select the students on the right side and click the Remove button.

4. Select Next; there is the option to set up notifications by filling out the fields.

5.  Select Next; there is the option to set up reminders by filling out the fields.

6.  Select Finish when you are done.

Open

There is a limit on how many users can be in a virtual classroom at one time. There is a soft limit of 200 and a hard limit of 250. These virtual classrooms are always available unless deleted.

To create training templates:

If multiple virtual classrooms use the same layout, the layout can be saved as a template. This prevents you from having to recreate the layout for each virtual classroom.

1. Create a virtual classroom and create the desired layout in Adobe Connect.

2. Select the virtual classroom, Move, My Training Templates, and Move again.

3. When creating a new virtual classroom select the template from the drop-down menu beside Select Template.

The room in Adobe Connect will now have the same layout and features as the template room.

Set self-enrolment

Put a virtual classroom in the training catalog:

You can put a virtual classroom in the training catalog so that anyone can enroll in this virtual classroom.

1. Go to the Training tab.

2. Navigate to and select the name of the desired virtual classroom.

3. Select Training Catalog Settings in the navigation bar.

4. Check the box beside List in Training Catalog for Learner Self-Enrolment.

5. It can be set up that enrolments need manager approval or enrolment can be open.

6. Select Display in Training Catalog and put the virtual classroom in a folder.

7. Select OK and Save.

Open

Attend a virtual classroom

It is recommended to download the Adobe Connect add-in from System Requirements to attend a virtual classroom.

To attend a virtual classroom you can select the URL from numerous locations.

To find a virtual classroom’s URL go to Home and select My Training in the navigation bar. Select the virtual classroom you want to attend and click the arrow, the virtual classroom will pop up in a new window, or in the add-in if the add-in is installed. To view the URL, select the information icon.

Virtual classroom recordings

To create a recording:

An instructor must be inside a virtual classroom to do this.

1. Go to the Home tab, select My Training in the navigation bar, click the required virtual classroom and the URL associated with the virtual classroom.

2. Once in the virtual classroom select the Meeting tab and Record Meeting. Enter a name for the recording and optionally enter a summary. In the top right corner, there will be a red circle indicating that the virtual classroom is being recorded.

3. To end the recording; go back to the Meeting tab and Stop Recording or click the red circle and Stop Recording.

To convert a recording into content:

1. Go to the Training tab, navigate to, and select the name of the virtual classroom.

2. In the navigation bar select Recordings.

3. Select the box beside the desired recording.

4. Select Move To Folder, the content folder it is to be a part of, and select Move again.

To edit a recording:

1. If the recording was moved to content go to the Content tab and select the recording. If the recording was not moved; go to the Training tab, navigate to, select the name of the virtual classroom, in the navigation bar select Recordings, and the box beside the name of the desired recording.

2. Select Actions and the drop-down menu from the arrow. Select Edit Recording.

3. In the virtual classroom beside the play button, there will be a split triangle, drag the triangles around the section that is to be deleted, and select the scissors.

4. When finished select Save.

For students to view the recording:

1. Go to the Training tab.

2. Navigate to and select the name of the virtual classroom that was recorded.

3. Click the Recordings in the navigation bar.

4. Select the box beside the desired recording and Access Type. Select Public and Save.

For students to view the recording; the creator of the virtual classroom must send them the recording URL, which can be found by selecting the name of the recording.

In a virtual classroom

The functions of a virtual classroom are available on the meeting functions page.

Update a virtual classroom

View and edit virtual classroom information:

1. Go to the Training tab, navigate to, and select the name of the desired virtual classroom.

2. In the navigation bar select Virtual Classroom Information to view or Edit Information to edit.

3. If information has been edited, select Save.

To add enrollees to a virtual classroom:

1. Go to the Training tab.

2. Navigate to and select the name of the desired virtual classroom.

3. Select Manage Enrollees in the navigation bar.

4. To add students, select the students on the left side, and click Add.

5. To remove students, select the students on the right side, and click Remove.

Set up enrollee notifications/reminders for virtual classrooms:

1. Go to the Training tab.

2. Navigate to and select the name of the desired virtual classroom.

3. Select Notifications in the navigation bar.

4. For notifications: select New Notification, fill out the fields, and Send.

5. For reminders: select New Reminder, fill out the fields, and Save.

To cancel notifications, select the notification, and Cancel Notification twice.

View uploaded content:

1. Go to the Training tab.

2. Navigate to and select the name of the desired virtual classroom.

3. Click Uploaded Content in the navigation bar.

Here there will be a list of all the content that was uploaded during the virtual classroom. The content can be deleted by selecting the box beside the content and selecting Delete or moved by selecting Move To Folder, selecting the destination, and then selecting Move again.

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