Adding TAs (Teaching Assistants) and Staff

Owned by Jamie Shigeishi, created
Last updated: Sept 04, 2024 by Stephen Tosh
3 min read

Roles available

Below is a brief description of some of the differences between the roles that Instructors can give users when adding them to their class. For a detailed explanation of the roles available in LEARN please see the Roles in LEARN page.

TA levels 1.5 to 4 are only for TAs since private student data is made available to them.

  • Staff/Librarian – Same rights as Instructor (including creating Announcements and Content), but cannot add other users to the class

  • TA Level 4 – Same rights as Staff/Librarian (including creating Announcements and Content); used to identify the user as a TA instead of Staff/Librarian

  • TA Level 3 – Can’t create Content and Announcements or see closed courses, but can create the Gradebook

  • TA Level 2 – Can’t see closed courses or create the Gradebook, but can mark online and add grades to the Gradebook

  • TA Level 1.5 – Can mark online, but can’t enter grades in the Gradebook or see closed courses

  • TA Level 1 – Same rights as Student

TA Level 1 can only be added by an administrator. Please email learnhelp@uwaterloo.ca for assistance to avoid situations where instructors might consider using this role for students who are not yet enrolled in their course.

Adding users to your course in LEARN

  1. Select Connect from the course navbar.

  2. Select Classlist.

  3. Click the Add Participants button.

  4. Select Add an Existing User from the drop-down menu.

    Classlist page with drop down menu under Add Participants. Arrow pointing at 'Add existing users' option

  5. Enter the user’s Last Name, Username, or Student ID number and hit enter.

    Add exisiting user page with arrow pointing at search bar, arrow pointing at magnifying glass, and arrow pointing at the checkbox beside the users name

  6. Select the checkbox to the left of the name of the appropriate user in the list of users that appears.

  7. From the Select a Role drop-down menu to the right of the user’s name, select the role which you would like to give the user. See roles available above for detailed information.

  8. Click the Enrol Selected Users button.

  9. After you have successfully added the user, you can click the Done button or the Add More Participants button if you have additional users to add.

Changing a user’s role

If you add the user in a certain role, and then later decide s/he needs a different permission level, you can change the user's enrolment in the course.

  1. Select Connect from the course navbar.

  2. Select Classlist.

  3. Select the TA tab or Instructor tab to find someone with a TA or Staff/Librarian role respectively.

  4. Select the checkbox to the left of the name of the user to be altered.

  5. Click the Enrolment button.

  6. Use the Select a New Role drop-down menu found beside the name of the user to choose the new role.

  7. Click Save.

Need help?

Contact LEARNhelp at learnhelp@uwaterloo.ca or 519-888-4567 ext. 41744 for assistance.