Groups

Groups within your course in LEARN can be used to help manage your course while also providing students with an opportunity to work in a team.

Users can be enrolled in any number of groups within the course, allowing instructors to create as few or as many groups as are necessary to complete the course work. Each group can have its own discussion forum(s) and topics as well as dropbox folders to work in. Members of groups can be graded as a team or individually.

Table Of Contents:

Understanding how Groups are set up

Before setting up groups you should know how you want them to be organized. A number of things can affect how users are enrolled in groups:

• Were groups set up before or after you enrolled users in the course?

• Are groups being created based on another group in the course like a lecture, lab or tutorial section?

• Are users auto-enrolled in groups?

• Are course participants placed in groups randomly?

• Can users self-enrol in groups?

• What enrolment type did you choose?

Types of Groups

• # of Groups – No Auto Enrolments

  • A specified number of groups are created, which you can add any number of users to through the Enrol Users page.

• Groups of # - (Auto enrol enabled, but not indicated)

  • The minimum number of groups needed to place users in groups of a specified maximum size are created. More groups are created when they are needed to accommodate users.  

• # of Groups - (Auto enrol enabled, but not indicated)

  • A specified number of groups are created and any users added to the course will automatically be added to a group.

• Groups of # - Self enrolment

  • The minimum number of groups needed to accommodate users in groups of a specified maximum size are created automatically. Users choose the group they want to enrol in from their Available Groups page, accessible from Connect > Groups.

• # of Groups – Self enrolment

  • A specified number of groups are created, which users enrol in from their Available Groups page, accessible from Connect > Groups.

• # of Groups, Capacity of # - Self Enrollment

  • A specified number of groups of a specified # of students, which users enrol in from their Available Groups page, accessible from Connect > Groups.

• Single-user, member-specific groups

  • A group is created for each student using the first and last name of the student as the group name. A new group will automatically be created for a new student when they enroll in the course.

Creating a Group

See the Types of Groups to determine the options available and what will best suit your needs before creating groups.

1. Select Connect from the course navigation bar.

2. Select Groups.

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3. Select New Category to begin creating groups.

4. Enter the information into the fields:

   • Category Name (e.g. Research Groups, Presentation Groups)

   • Description (optional)

   • Select the Enrolment Type from the drop-down menu.

   • Number of Groups/Number of Users depending on the type of group you are creating.

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5. The three Self-Enrolment group types have Groups Options for setting a Self Enrolment Start Date and/or Expiry Date.

   • If an expiry date is set, there is an additional option to Allocate unenrolled users after the Self Enrolment Expiry Date.

6. If your groups will be created based on a group that has already been created, like a lecture or lab section, choose the parent group from the Restrict Enrollments to drop-down menu.

7. Select the corresponding workspace(s) you would like to create by checking the box beside Set up Discussion areas or Set Up Dropbox folders.

8. Click Save.

Enrolling users in Groups

Users are enrolled in groups based on the enrolment options selected on the Manage Groups page.

• Manually enrol users in groups.

• Manually change which group a user is enrolled in.

• Add users who enrolled late to a group.

Modify or add an enrolment

1. Select Connect from the course navigation bar.

2. Select Groups.

3. Click the down arrow to the right of the Category Name and select Enrol Users.

4. Select whether you want to Display All Groups or a specific group.

5. Enter information in the Search For field to look for a specific user.

6. Enrol users or adjust enrollment by selecting or deselecting the checkboxes in the enrol users grid.

7. Click Save.

What happens when you move a user to a new group?

• Discussion messages remain in the old group and do not count towards a user’s grade if the forum or topic is associated with a grade item. The user must satisfy the discussion message requirements in the new section. You can override a grade using the Grades tool.

• Dropbox files submitted for the old group remain with the old group. The user receives the grade achieved by the new group on any group assignments. You can manually change the user’s grade back to the original group’s mark in the Grades tool.

Deleting a user from a group

When a user is deleted from a group, all of their files remain in the system, including Discussion messages and Dropbox folders.

1. Select Connect from the course navbar.

2. Select Groups.

3. Click the down arrow to the right of the Category Name and select Enrol Users.

4. From the Enrol Users page, clear the check box for the group beside the user’s name.

5. Click Save.

What users see in the Group Tools

Course participants access the Groups tool by selecting Connect and then Groups from the course navbar.

From the Groups page, users can:

• Click on View Available Groups and then select the Join Group link in the Actions column to enrol in a new group.

• Click on the number in the Members column to view the Member List for a group.

• Click on a dropbox folder to view its contents.

• Click on a discussion forum to view its postings.

• Click the mail icon under Email to email all of the members of a group.