Revision states

In WCMS 3, the revision states can be found underneath the content tabs within the Layout tab or at the bottom of the Edit tab on a web page. It will display the current state that the page is in and allows you to change the state of the page through a drop-down menu.

Open

Revision states menu in Edit tab

 

Open

Revision states menu in Layout tab

 

The four Revision states

• Published web pages are "live" and will appear on the website.

• Draft leaves the authored web page in draft form. It will not appear on the website.

• Needs Review can be used to add the web page to a list of pages that must be reviewed and published by the content editor or site manager.

• Archived web pages are treated as if they were in a recycle bin. Refer to How to archive web pages for further information.

Content authors can only change the revision state of a web page to Draft or Needs review. Content editors and Site managers have permission to change the revision state to all four states.

Note: Keep in mind that the revision state will be carried over when changes are made in the Layout tab. Therefore if you wish to create a new draft, change the revision state to Draft prior to saving the new page. When creating a new draft from a published state, a new tab will appear within the content tabs called Latest version, where you can preview your new draft before publishing it.

Change the Revision state 

1. From the administration bar, select Workbench, and then select My Dashboard.

2. Navigate to the Content list.

3. Select the web page you wish to change the revision state of.

4. Select the Edit tab.

5. At the bottom of the page, select the Change to: drop-down menu. 

6. Select the desired revision state. 

7. Select Save.

Note: You can also select the Layout tab to change the revision state, then select Save layout at the bottom of the page.