When to choose OneDrive, Microsoft Teams, or SharePoint Online
Table Of Contents:
Quick comparison: SharePoint Online vs. Teams
SharePoint Online | Teams |
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Better for layered permissions structure | Better for simple membership management |
Better for focused usage of few tools | Better for contextual usage of multiple tools in real-time |
Better for advanced document structure with custom options | Better for file sharing and collaboration on focused topics |
OneDrive vs. Teams vs. SharePoint Online
Tool | What is it | Focus | Important considerations |
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OneDrive | Microsoft online storage solution for individual accounts | Storing and managing personal working files and content |
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Teams | Communications and file collaboration platform encouraging group member interaction | Communication and sharing |
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SharePoint Online | A file and information management tool | Document creation and sharing |
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Comparison guide on file storage: OneDrive vs Teams vs SharePoint Online
OneDrive, Microsoft Teams and SharePoint Online
Note: MS Teams stores files in a SharePoint Online site.
Which tool should I use to store my files?
| OneDrive | MS Teams | SharePoint Online |
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What can it be used for? |
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Who has access? |
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Where do I go to access my files? |
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How do I use these tools?
| How it’s done in | How it’s done in Teams | How it’s done in SharePoint Online |
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Saving files |
Has an AutoSave feature for Excel, Word, and PowerPoint files |
Has an AutoSave feature Excel, Word, and PowerPoint files |
Has an AutoSave feature Excel, Word, and PowerPoint files |
Working on files with other people |
Supports real-time collaborative editing |
Supports real-time collaborative editing |
Supports real-time collaborative editing |
Managing multiple versions of the same file |
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Accessing your drive/files from another computer |
Can be accessed without connecting to VPN |
Can be accessed without connecting to VPN |
Can be accessed without connecting to VPN |
Sharing files with other people |
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Restoring deleted files |
Restore can be undone |
Restore can be undone |
Restore can be undone |
Freeing up storage space |
Can free up space without deleting files; all files can be stored in OneDrive Online |
Offers a large amount of storage that would not require users to delete files in order to free up space |
Offers a large amount of storage that would not require users to delete files in order to free up space |
Related training material |
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