Microsoft Teams for Your Class

This article includes:

How to Request a roster synced Team for your class

See Requesting a Roster synced MS Team after creating your LEARN course

https://uwaterloo.atlassian.net/wiki/spaces/ISTKB/pages/864452609/LEARN+frequently+asked+questions#Requesting-a-Roster-synced-MS-Team-after-creating-your-LEARN-course

 

After the rostered team is created, the MS Team will contain the same registered student roster as the LEARN course, manually created groups and TAs need to be added manually by the instructor.

 

How to Schedule a Teams meeting

After the team has been created and the student list has been incorporated you can schedule a meeting for the class from within the class Team.

  1. Go to Teams

  2. Select the Team you want to schedule a meeting for

  3. On the top right, click on the down arrow beside Meet, select Schedule a meeting

 

 

This article shows several ways to schedule a meeting in teams- https://support.microsoft.com/en-us/office/schedule-a-meeting-in-teams-943507a9-8583-4c58-b5d2-8ec8265e04e5 .

Note that if you’ve created a meeting in Teams at the beginning of the term, and linked the channel, then you would need to update the meeting to ensure students being added during the add/drop period would have access.

How to Join a Meeting in Teams

The scheduled meeting you have created will show up in the student’s Teams calendar as well as in their Exchange calendar. They can click on “join” to attend the meeting. More information is available here specifying how to join via desktop or mobile: https://support.microsoft.com/en-us/office/join-a-meeting-in-teams-1613bb53-f3fa-431e-85a9-d6a91e3468c9

 

Attendance Report

You can save a record of who attended the meeting. See this Microsoft support article, View and download meeting attendance reports in Teams

Comparison of Roster-synced Team versus Regular Team

Note: Other than the fact that the students are automatically added or removed based on QUEST rosters, there is no difference between roster synced and “standard”, non-roster synced Teams

 

Roster-Synced Team

Regular Team

Microsoft 365 Group Settings:

 

Members of the Team can send email to the group email address

Yes

Not set

Email notification to new members of the Team

Turned off

Not set

Team calendar entries

can only be modified by Team owners to prevent students from mistakenly deleting or changing meetings

Not set

Teams Settings (*team settings can be modified by the owners after creation*):

Members can create private channels

No

No

Members can create or update public channels

No

Yes

Members can delete public channels

No

Yes

Members can add or remove Apps to the Team

No

Yes

Members can create, update or remove Tabs (such as a website tab)

No

 

Yes

Members can create, update, or remove connectors (for linking 3rd party data)

No

Yes

Need help?

Contact LEARNhelp at learnhelp@uwaterloo.ca or 519-888-4567 ext. 41744 for assistance.

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