Sharing a calendar in Outlook (Windows)

Owned by Mark Kolodziej, created
Mar 11, 2021
1 min read

Using a shared calendar to Outlook can be a great way to stay on top of various events and schedules. If you’re looking to do this, but are unsure of how to do so, then you’re in the right place!

Adding a shared calendar

  1. Open your Outlook calendar and, from the toolbar at the top, click Open Calendar and select Open Shared Calendar.

  2. Enter the name of the calendar you would like to view or click Name. Clicking Name will open the address book and allow you to browse for certain people. Double click a name or select the name and click OK to add the calendar to your selection.

  3. Once you've selected a calendar, click OK and the calendar will be added to your view. 

 

By default, only free/ busy times are viewable. Specific details (location, subject, etc.) will be hidden.

Sharing your calendar

  1. View your calendar permissions by going to the “Share” section of the toolbar at the top and clicking Calendar Permissions.

  2. Click Add to search for someone using the Global Address List.  Select their name and click Add and then OK.

  3. Select the name of the person you just added to modify their permissions to your liking. When you’ve finished configuring the permissions, click Apply and OK.