Access to Microsoft 365 email and applications by audience
- Jia Wen Li
- Natasha Jennings
- Lisa Tomalty
- Theepiga S
Audience | Type of licence* | Access to Microsoft 365 email | Access to M365 applications | When does access to M365 expire? |
|---|---|---|---|---|
Undergraduate and graduate students | A3 | Yes | Yes, except for:
Some other applications are not enabled for the Waterloo tenant Includes Microsoft 365 Apps (formerly Office 365 ProPlus) desktop download |
|
Postdoctoral Fellow | A3 | Yes | Yes, except for:
Some other applications are not enabled for the Waterloo tenant Includes Microsoft 365 Apps (formerly Office 365 ProPlus) desktop download |
|
Alumni (recent) | A0 - mail and calendar only | Yes | No | Email is currently retained indefinitely |
Faculty and staff (includes full- and part-time staff, not casual) | A3 | Yes | Yes, except for:
Some other applications are not enabled for the Waterloo tenant Includes Microsoft 365 Apps (formerly Office 365 ProPlus) desktop download | Staff and/or faculty who do not teach academic courses, and are no longer employees in Workday lose their license as soon as their status changes in Workday. Faculty and/or instructors who are registered as teaching one or more courses in Quest, and are no longer employees in Workday:
|
Retired faculty and staff | A0-mail and calendar only Note: If retiree is not receiving regular pension payments, contact helpdesk@uwaterloo.ca to discuss options for keeping account active. | Yes Note: If retiree is not receiving regular pension payments, contact helpdesk@uwaterloo.ca to discuss options for keeping account active. | No | By request via RT/Jira Help Portal |
Other (e.g. sponsored visitors/guests, high school co-op students) | A1
| Yes |
| By request |
Service or Shared mailbox | Depends on use case, please contact your department or faculty IST Account rep for assistance | Yes | Varies | By request via RT/Jira Help Portal |
*Licence details
Licence | Description | Applications | OneDrive | Email and calendar | Mailbox size |
|---|---|---|---|---|---|
A0 -mail and calendar only | Email and calendar only | None | None | Yes | 50 GB |
A1 | Online version of Office with email, calendar, OneDrive, Microsoft Teams, and a subset of other web apps | All apps are accessible via the web, only Does not includes Microsoft 365 Apps (formerly Office 365 ProPlus) desktop download Available apps will change over time
| 100 GB of storage | Yes | 50 GB |
A3 | All the features in A1, plus full access to Microsoft 365 Apps (formerly Office 365 ProPlus) desktop download | Includes Microsoft 365 Apps (formerly Office 365 ProPlus) desktop download Available apps will change over time
Employee A3 licence (not students) includes Audio Conferencing in Teams, which provides a dial-in conference number for all Teams meetings created by the user | 5 TB of storage | Yes | 100 GB |
Shared mailboxes have a mailbox quota of 50 GB
About the global address list (GAL)
Employees will see other employees. There will be a list with first name/last name that can be searched by first name.
Students cannot see other students (email, calendar). They will need to know the email address of the person they are looking for, to contact them or schedule meetings with them. For file-sharing, they can enter a name to search and will see a list of names.
Employees (including Faculty) cannot find other students (email, calendar). They will need to know the email address of the person they are looking for, to contact them or schedule meetings with them. For file-sharing, they can enter a name to search and will see a list of names.
Students cannot see Faculty or Staff (email, calendar). They will need to know the email address of the person they are looking for, to contact them or schedule meetings with them. For file-sharing, they can enter a name to search and will see a list of names.
Calendar viewing
Students can see free/busy information in other students’ calendars
They will have to know the person’s email address, to see free/busy info from their calendar
Employees can see free/busy information in other employees’ calendars unless set otherwise by the employee
Employees can search for other employees in the GAL (as noted above)
Students cannot see employees' free/busy information in their calendars, by default
Individual employees can adjust their calendar permissions to allow specific students to see their free/busy info in their calendar
The student(s) will have to know the employee's email address, to see this free/busy info, once access is granted
Additional information
Visit our Microsoft 365 website to learn more.