Download and clear web form submission results
Best practice: Export/download and clear your web form submission results on a regular basis (we recommend every term) to avoid exceeding the submission limit.
Web form submission results can be viewed in the Results tab. Users assigned the form results access role can access the Results tab and are able to download the submissions in their chosen export format.
Download form submission results
From the administration bar, select Workbench, then select My Dashboard.
Navigate to the Forms list.
Select the Title of the Web form.
Select the Results tab.
Select the Download sub-tab.
Choose the Export format. The choices are:
XLSX: This is the default setting and exports results as an Office Open XML file which can be opened by using Microsoft Excel, Apple Numbers, Google Docs and OpenOffice.
Delimited text
HTML Table
JSON documents
YAML documents
Choose Download options:
Download export file checkbox: If checked, the export file will automatically download.
Submitted to: we suggest keeping the option as All.
Limit to: options are All, Latest, Submitted by, Submission number, Submission ID, Created date, Completed date, and Changed date
Order: options are Sort ascending (oldest first) or Sort descending (newest first)
Starred/flagged submissions checkbox: If checked, only starred/flagged submissions will be downloaded. If unchecked, all submissions will downloaded.
Select Download
You can now clear the submission results.
Clear submission results
After downloading the submission results, you can then clear (delete) the web form submissions.
If you clear the submission results without downloading them first, they will be unrecoverable and the action cannot be undone.
Select the Results tab.
Select the Clear sub-tab.
Select the checkbox beside “Yes, I want to clear all web form name submissions. This action cannot be undone.
Select Clear.
This action will take a few minutes to complete based on the number of submissions.