Exchange Calendar folder permissions
- Calendar folder permissions control how much detail people can see in a calendar folder, and whether they can make changes
- Default permissions allow all users to see free/busy times
Reviewer permissions
- Reviewer permission to read all items in the calendar
- Includes all history and all items added to calendar in the future
- Don't include sensitive or confidential information in a shared calendar
Editor permissions
- Editor permissions to change items in the calendar
- Editor can act on behalf of the calendar owner
- Best practice is to have as few editors as possible to minimize conflicting changes
Calendar permissions in Outlook (preferred)
- Requires owner permissions on the calendar, including resource owner and booking delegate
Add room to list of calendars
- In calendar view, click Open Calendar, then Room List
- Select the room and click OK
- The room now shows up in your list of calendars
Access permissions
- Right-click on the calendar name and choose Properties.
- Click into the permissions tab
- Click Add and choose the person who needs permission.
- Ensure the right person is selected.
- Choose the permission level from the drop-down menu.
Settings calendar permissions in OWA
- The Outlook Web App can be used to add permissions to a folder
- Fewer settings are available than in Outlook
Open the Calendar
For resources or shared calendars you must first open the calendar
- Click the icon in the top-right and choose Open Other Mailbox
- Type the name of the mailbox and click Open
- Click the icon with nine squares and then Calendar
Add a person to the permissions list
- To add permissions click Share
- Enter email address and Search directory
- Set permission level
- Availability only - default
- Limited details - subject line only
- Full details - Reviewer - read-only
- Editor - can change meetings
- Delegate - will receive your meeting invitations - do not use for resources
Change existing permissions
- Right-click on Calendar and choose Permissions
- View and change permissions as required
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