States and Published status
Each Content type can be saved in different states: Published, Draft, Needs review, or Archived.
These states determine the Published status of either Published or Unpublished.
States and associated published status
Published content is "live" and will appear on the website. This state will show a Published status of Published.
Draft leaves the authored content in draft form. It will not be visible to site visitors and will show as unpublished on My Dashboard. This state will show a Published status of Unpublished.
Needs Review can be used to add content to a list of items that must be reviewed and published by the content editor or site manager. This state will show a Published status of Unpublished.
Archived content is treated as if it were in a recycle bin. Archived content will not appear on the site, and Site managers will have the option to permanently delete any content that is archived. Refer to How to archive web pages for further information. This state will show a Published status of Unpublished.
Current state
In WCMS 3, the current state of a page can be found in two places:
Edit tab: at the bottom of the page before saving options.
Layout tab: top of the page below the page tabs, in a pale yellow box.
It will display the current state that the page is in and allows you to change the state of the page through a drop-down menu.
Current state in Edit tab:
Current state in Layout tab:
Content authors can only change the state of content to Draft or Needs review. Content editors and Site managers have permission to change the state to all four states.
Published status
The Published status is visible in the View tab of the page and also in the Content list of My Dashboard.
View tab
Both State and Published status are also visible on My Dashboard in the Content list section and will appear as Yes (published) or No (unpublished).
By selecting the drop down menu under View, you can choose from a few editing options or you can choose moderate which will bring you to the Revisions tab of the page.
Comparing revisions is not functional in WCMS 3: When you navigate to the Revisions list by selecting Moderate, this will automatically select revision A and revision B to compare, but unfortunately comparing selected revisions is not available.
Changing the current state from the Edit tab
From the administration bar, select Workbench, and then select My Dashboard.
Navigate to the Content list.
Select the content item you wish to change the state of.
Select the Edit tab.
At the bottom of the page, select the Change to: drop-down menu.
Select the desired state.
Select Save.
Changing the state from the Layout tab
You can also select the Layout tab to change the state, select the Change to: drop down menu and the desired state, then select Save layout at the bottom of the page.
Keep in mind that the state will be carried over when changes are made in the Layout tab. If you wish to create a new draft, change the state to draft prior to saving the new page. When creating a new draft from a published state, a new tab will appear within the content tabs called Latest version, where you can preview your new draft before publishing it.