Catalog
What is a Catalog?
A catalog is a list of items. It can have a list of different categories and a list within each of those categories displayed in an alphabetical or another systematic order.
Important definitions:
Catalog
The entire Catalog as a whole. A Catalog is required prior to making a Catalog item.
Example 1: Holiday flyer
Example 2 (Higher ed): Teaching tips
Catalog Category
Categories within the Catalog. Categories are optional, but help to improve searchability and organize the content of a Catalog.
Example 1: Home, Kitchen and Dining, Toys, Tools and Hardware
Example 2 (Higher ed): Course design, TA support, Inclusive teaching
Catalog item
Indivdual items within the Catalog. Catalog items are created and applied to a Catalog.
Example 1: Pillows, Air Fryer, Hot Wheels race track, Drill
Example 2 (Higher ed): Creating course outlines, How to be a virtual TA, Accessibility resources
Create a Catalog
From the administration bar, select Workbench, then My Dashboard.
Navigate to the Content types box and find Catalog item.
Note: Typically you would select Add next to the content type. Since we need to add a Catalog before adding a Catalog item, you will be selecting the drop down arrow next to Add. This will show the configurations of the Catalog item content type, including adding a Catalog.
For Catalog item, select the drop down arrow next to Add.
Select Add Catalog.
In the Name field, type the Catalog name using sentence case.
Optionally add Tabs to display. This will appear on the Catalog listing page to optimize filtering options.
Select Save at the bottom of the page.
Optional fields
Optional information can be added to a Catalog found under the Edit tab of a Catalog:
Create a Catalog item
Note: a Catalog must be created first, then populated with Catalog items.
From the administration bar, select Workbench then My Dashboard.
In the Content types box, select the Add button beside Catalog item.
Required fields
In the Name field, type the Catalog item name using sentence case.
Select a Catalog.
Note: Multiple catalogs are intentionally not allowed to be populated with the same item.
Enter a Description of content.
Note: A Description of content must be brief and concise description of the item’s content. No more than one or two sentences are recommended.
The Description of content is the information blurb which appears when the Catalog item is shared or searched.
To save as a Draft web page, scroll to the bottom of the page, leave the Revision state as Save as: Draft and select Save.
Note: To add content to your Catalog item, this can be done via the Layout tab. You can review Block types: Content to view Block options.
Optional fields
Optional information can be added to Catalog items found under the Edit tab of a Catalog item:
The Associated image functions as a thumbnail when sharing a Catalog item in social networks and other services.
Locate Associated image under Meta tag information for social media sharing/search/etc.
Select Add media.
Add an image or select an image previously uploaded to your site. To add an image:
Select Browse... in the Add file box and choose an image from your files.
Fill in the mandatory Name field (it will default to the original file name) and Alternative text field (guidelines can be found on the Brand page) field. You have the option of entering a caption to be displayed with the image in the Caption field.
Select Save.
If not already selected, select the image by checking its box from the image gallery.
Select Insert selected.
The Menu settings drop down allows you to change whether the Catalog item appears in the menu and how it appears:
Checking Place in site hierarchy box enables you configure how your Catalog item appears in the menu.
Checking the Add menu link box will add your Catalog item to the main menu.
The Menu link title field allows you to edit the Catalog item title in the main menu.
Note: The title in the Menu link title field can be different from your Catalog item Name.
The Description field allows you to add a description that will show when hovering over the menu link.
The Parent link drop down allows you to choose where in the menu your item occurs.
Note: By default, the Parent link is set to Main navigation.
The Weight field allows you to choose the order that your menu items are displayed.
Note: Lower weights display before higher weights.
Scheduling options allows you to select a date and time to change the Revision state of your Catalog item.
Publish on allows you to select a date that the page will publish.
Unpublish on allows you to select a date that the page will unpublish.
Publish/unpublished states
URL redirects allows you to add a URL redirect to your Catalog item.
The Catalog item automatically generates a URL based on the item Name and its place in the site hierarchy. It is best practice to select Generate automatic URL alias for uniformity across your site. To create a custom alias:
Unselect the Generate automatic URL alias box.
Manually enter a new URL alias.
Note: Do not add a trailing backslash (/) to the alias. Replace any spaces with a dash (-). When entering a custom URL make sure it is still reflective of the content that it will be displaying.
Authoring information allows you to change the author information for the Catalog item. Authoring information defaults to the user who created the page and when the item was created originally.
Filling out the Authored by field allows you to select a user to be displayed as the page author.
The Authored on allows you to manually sets the date and time the page was created.
Promotion options allows you to edit how the Catalog item is promoted.
Promoted to front page allows your page to be promoted to the front page.
Page display options allow you to optionally turn off site menus and titles for your Catalog item.
Note: this option should not be used for accessibility reasons.
The Revision log message is an option to comment on the update and changes to the Catalog item. This message will appear in the entry when viewing the Revisions tab of the Catalog item.
Delete (site managers only)
The Delete tab is only visible to site managers. The Delete tab permanently deletes a Catalog item and all associated content.
Note: all links to this page will break.
To delete a Catalog item:
Select the Delete tab.
Select the Delete button.