Event
Creating an Event is a two step process: the high level information about the event gets entered on the Edit tab while full details about the event get added to the Layout.
To add content to your Event, this can be done via the Layout tab. You can review Block types: Content to view Block options.
Create an Event
From the administration bar, select Workbench then My Dashboard.
In the Content types box, select the Add button beside Event.
Required fields
In the Title field, type the page title using sentence case. Optionally add a Tagline.
Enter the Date and time.
Enter the Start date and time.
Enter the End time.
For a full day event, check the All day check box
Select the Duration from the Duration drop down.
Select the repetition of the event in the Repeats drop-down menu.
Enter the Time zone. It will default to America/Toronto.
To add additional dates, select Add another item.
Note: To hide the date display from appearing at the top of the event page, check Hide date display.
Enter a Summary. The summary is the brief description of the Event that is visible when previewing the event on the Events page or in an Event teaser block or Event list block. This should NOT be used to describe the entire event. Event details will be added in the next step when content is added in the Layout builder using blocks and sections.
Selecting the Intentionally leave summary blank checkbox means that summary text, like the example summary below, will not appear when the box is checked. This is not a recommended feature and should only be used when absolutley necessary.
Enter a Description of content. A Description of content must be brief and concise description of the event’s content. No more than one or two sentences are recommended. The Description of content is the information blurb which appears when the Event is shared or searched.
In the Revision state field, leave the page as a Draft so that you can continue to add content without the Event being published.
Select Save at the bottom of the page.
Create content on the Event page
The next (and most important!) step is To add content to your Event, this can be done via the Layout tab. You can review Block types: Content to view Block options.
Edit tab optional fields
Optional information can be added to Events found under the Edit tab of an Event:
The Associated image is the image used as a thumbnail in social networks and other services. If no image is provided, the University of Waterloo logo will be used.
Locate Associated image under Meta tag information for social media sharing/search/etc.
Select Add media.
Add an image or select an image previously uploaded to your site. To add an image:
Select Browse... in the Add file box and choose an image from your files.
Fill in the mandatory Name field (it will default to the original file name) and Alternative text field (guidelines can be found on the Brand page) field. You have the option of entering a caption to be displayed with the image in the Caption field.
Select Save.
If not already selected, select the image by checking its box from the image gallery.
Select Insert selected.
Media settings can be accessed through the Media drop down. You can add an optional Hero image or Banner image to your event through Media settings.
You can insert an optional Hero image. A Hero image is a full-width image at the top of the page that must be large and high definition.
Under Media select Image from the Type of media drop-down menu.
Under Hero image select Add media.
Add a new image or select an image previously uploaded to your site. To add an image:
Select Choose file in the Add file block and choose an image from your files.
Fill in the mandatory Name field (it will default to the original file name) and Alternative text (guidelines can be found on the Brand page) field. You have the option of entering a caption to be displayed with the image in the Caption field.
Select Save.
Select the image by checking the box of the image from the image gallery.
Select Insert selected.
Note: If the image doesn't meet the specifications, it is recommended that a Full-width image or Banner image be added in the Layout builder.
You can insert an optional Listing page image. This image is used on the event listing pages.
Select Add media.
Add a new image or select an image previously uploaded to your site. To add an image:
Select Choose file in the Add file block and choose an image from your files.
Fill in the mandatory Name field (it will default to the original file name) and Alternative text (guidelines can be found on the Brand page) field. You have the option of entering a caption to be displayed with the image in the Caption field.
Select Save.
Select the image by checking the box of the image from the image gallery.
Select Insert selected.
In the Additional information block, there are optional fields for Host, Event website (e.g. a registration website), and Cost. The cost field can include letters or numbers (e.g. Free).
The Event location block lets you choose the location address and location coordinates.
The map will default to the University of Waterloo if the latitude and longitude are set to zero.
Optionally, a link to a map with the Event location can be entered in the Map field.
Note: You can optionally select the Event location on the map in this section, but it will not auto-fill the location address.
Choose the Audience from the Taxonomies drop-down. Multiple audiences can be selected.
Choose the event Type. Multiple types can be selected. Users can filter events by type on the events listing page and this will allow the Portal to offer customized event content in the event widget.
Events can be tagged with keywords using the Event tag(s) field. These tags will display in the Event tags section of the expanded event page and will appear on the listing page. Selecting a specific tag will bring the user to a list of all events sharing that tag.
Note: Event tags are case-sensitive. For example, "Celebration" and "celebration" would register as two separate Event tags. Event tags can also be hidden from displaying on the page.
Note: New tags have a maximum length of 256 characters.
The Menu settings drop down allows you to change whether your event appears in the menu and how it appears:
Checking Place in site hierarchy box enables you configure how your event appears in the menu.
Checking the Add menu link box will add your event to the main menu.
The Menu link title field allows you to edit the event title in the main menu.
Note: The title in the Menu link title field can be different from your event Title.
The Description field allows you to add a description that will show when hovering over the menu link.
The Parent link drop down allows you to choose where in the menu your page occurs.
Note: By default, the Parent link is set to Main navigation.
The Weight field allows you to choose the order that your menu items are displayed.
Note: Lower weights display before higher weights.
Scheduling options allows you to change the Revision state of your event.
Publish on allows you to select a date that the page will publish. Select a date and time for the page state to be changed to Published/Unpublished.
URL redirects allows you to add a URL redirect to your event.
The event automatically generates a URL based on the page Title and its place in the site hierarchy. It is best practice to select Generate automatic URL alias for uniformity across your site. To create a custom alias:
Unselect the Generate automatic URL alias box.
Manually enter a new URL alias.
Note: Do not add a trailing backslash (/) to the alias. Replace any spaces with a dash (-). When entering a custom URL make sure it is still reflective of the content that it will be displaying.
Authoring information allows you to change the author information for the event. Authoring information defaults to the user who created the event and when the event was created originally.
Filling out the Authored by field allows you to select a user to be displayed as the event author.
The Authored on allows you to manually sets the date and time the event was created.
Promotion options allows you to edit how the event is promoted.
Page display options allow you to optionally turn off site menus and titles for your event.
Note: this option should not be used for accessibility reasons.