Event

Owned by
Charlotte Armstrong
Last updated: Apr 12, 2024 by
Ashley Walls
7 min read

Create an Event

  1. From the administration bar, select Workbench then My Dashboard.

The University of Waterloo website, with red boxes highlighting the Workbench and My Dashboard

  1. In the Content types box, select the Add button beside Event.

WCMS 3 content types box, with Content types and Add Event highlighted by red boxes

Required fields

  1. In the Title field, type the page title using sentence case.

  1. Enter the Date and time.

    1. Enter the Start date and time. 

    2. Enter the End time.

    3. For a full day event, check the All day check box

    4. Select the Duration from the Duration drop down.

    5. Select the repetition of the event in the Repeats drop-down menu.

    6. Enter the Time zone. It will default to America/Toronto.

Note: To add additional dates, select Add another item.

  1. Enter a Summary.

Note: The summary is the brief description of the Event that is visible when previewing the event on the Events page or in an Event teaser or Event list.

  • Selecting the Intentionally leave summary blank checkbox means that summary text, like the example summary below, will not appear when the box is checked.

  1. Enter a Description of content.

Note: A Description of content must be brief and concise description of the event’s content. No more than one or two sentences are recommended.
The Description of content is the information blurb which appears when the Event is shared or searched.

  1. Select Draft from the Revision state field.

  1. Select Save at the bottom of the page.

Note: To add content to your Event, this can be done via the Layout tab. You can review Block types: Content to view Block options.

Optional fields

Optional information can be added to Events found under the Edit tab of an Event:

The Associated image is the image used as a thumbnail in social networks and other services. If no image is provided, the University of Waterloo logo will be used.

  1. Locate Associated image under Meta tag information for social media sharing/search/etc.

  2. Select Add media.

  3. Add an image or select an image previously uploaded to your site. To add an image:

    1. Select Browse... in the Add file box and choose an image from your files.

    2. Fill in the mandatory Name field (it will default to the original file name) and Alternative text field (guidelines can be found on the Brand page) field. You have the option of entering a caption to be displayed with the image in the Caption field.

  4. Select Save.

  5. If not already selected, select the image by checking its box from the image gallery.

  6. Select Insert selected.

 

Media settings can be accessed through the Media drop down. You can add an optional Hero image or Banner image to your event through Media settings.

You can insert an optional Hero image. A Hero image is a full-width image at the top of the page that must be large and high definition.

  1. Under Media select Image from the Type of media drop-down menu. 

  2. Under Hero image select Add media. 

  3. Add a new image or select an image previously uploaded to your site. To add an image:

    1. Select Choose file in the Add file block and choose an image from your files.

    2. Fill in the mandatory Name field (it will default to the original file name) and Alternative text (guidelines can be found on the Brand page) field. You have the option of entering a caption to be displayed with the image in the Caption field.

    3. Select Save.

  4. Select the image by checking the box of the image from the image gallery.

  5. Select Insert selected.

Note: If the image doesn't meet the specifications, it is recommended that a Full-width image or Banner image be added in the Layout builder.

You can insert an optional Listing page image. This image is used on the event listing pages.

  1. Select Add media.

  2. Add a new image or select an image previously uploaded to your site. To add an image:

    1. Select Choose file in the Add file block and choose an image from your files.

    2. Fill in the mandatory Name field (it will default to the original file name) and Alternative text (guidelines can be found on the Brand page) field. You have the option of entering a caption to be displayed with the image in the Caption field.

    3. Select Save.

  3. Select the image by checking the box of the image from the image gallery.

  4. Select Insert selected.

In the Additional information block, there are optional fields for Host, Event website (e.g. a registration website), and Cost. The cost field can include letters or numbers (e.g. Free).

 

The Event location block lets you choose the location address and location coordinates.

  1. The map will default to the University of Waterloo if the latitude and longitude are set to zero.

  2. Optionally, a link to a map with the Event location can be entered in the Map field.

Note: You can optionally select the Event location on the map in this section, but it will not auto-fill the location address.