Booking presentation technology - Feds Clubs/CampusRec Clubs

Waterloo Undergraduate Student Association (WUSA) Clubs

WUSA Clubs wishing to book presentation technology will need to fill out an A/V Authorization Form from the WUSA offices and submit it in person, to ITMS Equipment Stores (MC-1003) at least two full business days in advance of the date when the equipment is to be picked up. Advanced notice is mandatory.

Warrior Recreation Clubs

Warrior Recreation Clubs wishing to book presentation technology will need to fill out an AV Authorization request form which they can obtain from the Athletics and Recreation Services office and submit it in person, to ITMS Equipment Stores (MC 1003) at least two full business days in advance of the date when the equipment is to be picked up. Advanced notice is mandatory.

Equipment pick up

It is the responsibility of the person(s) named on the form to pick up the equipment from the ITMS Equipment Loans (MC-1003) at the agreed time.

Equipment use

The equipment is to be used on campus and is not to leave the campus at anytime, for any reason. If kept overnight, store equipment in a secure, dry location. Failure to comply with on-campus use or storage is cause for termination of the presentation technology use for your club. Repair or replacement costs for equipment will be reimbursed by the Club using the equipment.

Equipment returns

The equipment is to be returned at the agreed time: immediately after use, or no later than 10:30 a.m. the next business day.

A $50/day late fee will be charged to the club if equipment is returned late and charges start on the day it was to be returned. Failure to return the equipment on time is cause for termination of the presentation technology use for your club.

Equipment availability and types of events

A wide range of equipment is available for use for FEDS Club events. Details regarding the specific equipment used, and the type of event for which it is used, must be filled out on the form before it can be authorized and submitted. Any changes need to be reauthorized and resubmitted (again, 48 hours prior to the pickup time). Please contact us in advance if you have any questions about equipment and its use.

Portable equipment for general events and presentations

Portable equipment is available at NO CHARGE for most types of general presentations and events.  If a club is charging an admission fee to the event, then rental fees will be charged for the equipment. Please note: Our public address equipment is not suitable for use as amplification for bands.

Data projectors used for entertainment

Our budget is directed for classroom use. Data projector bulbs wear out and are expensive to replace. As a result, a minimum $40 fee will be charged when a portable data projector is used to show a movie or for other similar entertainment purposes.

All equipment is loaned out, or access granted, on the condition the user, or sponsoring body, is responsible for any loss or damage to the equipment while it is on loan to them at today's repair or replacement cost.

Note: Copyright release for public showing of video must be obtained.