Modifying Meetings in Outlook 2016

In this article:
How to cancel a meeting
How to change a meeting time or date
How to invite people to an existing meeting

How to cancel a meeting

1. Open the meeting from your calendar by double-clicking on it. 

2. Click the Cancel Meeting button in the top left corner. 

   

3. Click the Send Cancellation button to notify the attendees. 
   

   

How to change a meeting time or date

1. Open the meeting from your calendar by double-clicking on it.

2. Modify the date and/or time. 

3. Click the Send Update button to notify the attendees. 
   

   

4. A new window will appear, requiring you to select between:

   • Sending an update to modified attendees only
     or

   • Sending an update to everyone

     

5. Make your selection and click OK. 

How to invite people to an existing meeting

To add additional attendees in an existing meeting, follow the steps below:  

1. Double-click the meeting in Outlook to open it, then add the new attendees in the Required or Optional field, depending on their role in the meeting. The Scheduling Assistant can be used to confirm their availability. For more information about using the Scheduling Assistant, please refer to the following article: Scheduling Assistant - Outlook

2. Click Send Update.
   

   

    

3. A new window will appear, requiring you to select between:

• Sending an update to modified attendees only
  or

• Sending an update to everyone

  

4. Make your selection and click OK.  

More information including inviting meeting attendees when initially creating the meeting, please see the article: Inviting people to meeting in Outlook - desktop

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