Classlist

The Classlist tool is a central area for managing information about users that will allow you to track the progress of your students. From the Classlist tool, you can view user profiles, blogs; print a Classlist; send a page or email; and check enrolment reports.

If users are missing from the Classlist their role in the course may be hidden

Accessing your Classlist

You can use the Classlist to see who’s enrolled in your course, check who’s online, and send emails and pages.

Click Connect from the course navbar.
Select Classlist.
Depending on your role in the course, you can Add Participants, Search For users in your Classlist, view Enrolment Statistics, Email users, send a Page, or Impersonate the Test Student. As an instructor, you are able to add TAs to your course. To add a TA see Adding Teaching Assistants for detailed information

Search for users in your Classlist

Click Connect from the course navbar.
Select Classlist.
Ensure that you have selected the All tab.
Enter the user’s First Name, Last Name, Student number, or Username in the search field and hit enter.

The search tool will only search the current tab you have selected and will return 0 results if you are searching for a student while the TA tab is selected.

View Enrolment Statistics

Enrolment Statistics will provide you with a report that breaks down your course enrolments by role (student, TA’s etc.) within the course. This will also provide you with a list of users who have withdrawn from your course.

Click Connect from the course navbar.
Select Classlist.
Click Enrolment Statistics.
Click Done when finished.

Emailing select users on your Classlist

Click Connect from the course navbar.
Select Classlist.
Select the users you want to email by checking the box to the left of the user’s name in the Classlist.
Click the Email icon.
Once the email window appears, you will see that the Bcc: field is populated with the selected addresses. You can add your email address in the To: field as this will help prevent your messages from being flagged as spam.
Add a Subject and a Body message. Upload attachments if desired.
Click Send.

Only the initial Email will be sent from Waterloo LEARN, all subsequent messages will be redirected to your UWaterloo Email account. Only sent mail is available in LEARN. For more instructions to send Email please see the Email page.

Emailing the entire Classlist

Click Connect from the course navbar.
Select Classlist.
Select the tab the contains the users you want to email. The All tab is for everyone in the Classlist, the Students tab is only the students, etc.
Click Email Classlist.
At the bottom of the page, click Send Email.
Once the email window appears, you will see that the Bcc: field is populated with the selected addresses. You can add your email address in the To: field as this will help prevent your messages from being flagged as spam.
Add a Subject and a Body message. Upload attachments if desired.
Click Send.

Only the initial Email will be sent from Waterloo LEARN, all subsequent messages will be redirected to your UWaterloo Email account. Only sent mail is available in LEARN. For more instructions to send Email please see the Email page.

Emailing users on your Classlist outside of LEARN

Emailing Users on your Classlist outside of LEARN can be done by downloading your Classlist from Quest and using your email client to contact your students.

Downloading your Classlist

Unfortunately, there isn't a straightforward way to extract a Classlist for use with another software package (e.g. Excel) from the Classlist tool. However, the Grades tool provides a number of options for exporting a class roster in a usable electronic form.

Downloading the entire class (without any grade items)

Select Grades from the course navbar.
Select Enter Grades.
Click the Export button.
Check Both for Key Field.
Uncheck Grade Values.
Check all options for User Details.
Uncheck all of the grade items to exclude them from the export.
Click the Export to CSV or Export to Excel button.

Downloading the list for a particular Group (without grade items)

Select Grades from the course navbar.
Select Enter Grades.
Click the Export button
Select Groups for Export Grade Items For and click Apply.
Select the desired group from the Groups drop-down menu and select Apply.
Check Both for Key Field.
Uncheck Grade Values.
Check all options for User Details.
Uncheck all of the grade items to exclude them from the export.
Click the Export to CSV or Export to Excel button.
Repeat the process for the remaining groups.