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Reserving a Meeting Room with Attendees
- Open Outlook
- Click the Calendar
icon in the bottom left corner of Outlook - Click New Meeting
- In the meeting window, type in the appropriate information
- Choose the date, time, required attendees, and any other additional information
- Click Room Finder
to choose and view the meeting rooms - In Room Finder there is a calendar, this calendar shows the availability of the people you have entered as Required: "Good", "Fair", or "Poor" (this availability is linked to the Outlook calendar not CIS)
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Below the calendar you can select the meeting rooms you'd like to view in the "Show a room list" drop down:
For Health Services meeting rooms: type "H" to find and select HS Rooms
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For Needles Hall meeting rooms: type "N" to find and select NH Rooms, once you click NH Rooms you will be presented with all of the meeting rooms in NH (including non-CW) under "Choose an available room:" you will need to scroll to find the CW rooms.
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- Once HS Rooms or NH Rooms is selected, under "Suggested times" it shows you how many available rooms there are at the time you've selected
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- Select the room by double-clicking, this will add the room to the Location and the Required Attendees
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- Click Send
- Once sent, Outlook will send you a confirmation email:
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