Recording and Sharing Teams Meetings

Owned by Violet Cozzarin
Last updated: Oct 11, 2024 by Campus Wellness Tech Support
2 min read

You can record any Teams meeting or call to capture audio, video, and screen sharing activity. The recording happens in the cloud, and is saved in either the meeting organizer's OneDrive OR in the meeting chat or channel conversation (if you’re meeting in a channel).
Note: Whiteboards and shared notes are not captured in the meeting recording. 

Recording a Teams Meeting

  1. Start or join a meeting.

  2. To start recording, click the ellipsis (More Options).

  3. Select Record and transcribe and Start recording.

     

  4. Once you start recording, everyone in the meeting is notified.


  5. When you want to end the recording, click the ellipsis (More Options), choose Record and transcribe, then click Stop Recording.

     

  6. The recording is then saved in either the meeting organizer's OneDrive OR in the meeting chat or channel conversation (if you’re meeting in a channel), which may take a few minutes to process.

Share a link to a meeting recording with others

  1. Open Teams and switch to the Calendar.

  2. Find the meeting where the recording took place and click on it.

  3. In the window that opens, click Chat with participants to open the chat area.

    image-20240718-141136.png

  4. Switch to the Files tab at the top.

  5. Check the box beside the video you wish to share.

  6. Choose Copy link.

  7. In the window that opens, click Settings to set the permissions.

    1. By default, only those who attended the meeting will have access.

    2. If you wish to send it to someone who did not attend the meeting, select People you choose and enter their email address.

    3. Under More Settings you can choose to prevent them from downloading it and/or can set an expiry date for their access.

  8. Click Apply and Close.

Notes:

  • Guests and external attendees can only view a recording if they're sent a direct link to the recording.

  • To learn more about sharing meeting recordings from OneDrive, see Share OneDrive files and folder.