Privacy and compliance considerations

For faculty, staff, teaching assistants (TAs) and sessional instructors:

• Store all materials containing student information, including grades, directly on LEARN. If that is not possible, then follow the IST recommendations on cloud storage. Do not store these types of materials on personal computing or storage devices.

• Email correspondence that needs preserving (for potential legal purposes) is best preserved in a separate folder on Outlook (learn how to organize email by using folders), not saved as individual files or via personal storage table (.pst) files.

Legislation

• Freedom of Information and Protection of Privacy Act (FIPPA)

Campus and faculty resources

• Information and Privacy

• Information and Privacy policies and guidelines

• Faculty of Environment privacy guidelines

• University of Waterloo Records Classification and Retention Schedules (WatClass)

Applicable policies and guidelines

• Policy 46: Information Management
  Supersedes:

  • Statement on Information Management

  • Policy 8: Information Security

  • Policy 12: Records Management

  • Policy 13: Archives

  • Policy 19: Access to and Release of Student Information

• Guidelines for Managing Student Information for Faculties, Academic Departments and Schools