Privacy and compliance considerations
For faculty, staff, teaching assistants (TAs) and sessional instructors:
Store all materials containing student information, including grades, directly on LEARN. If that is not possible, then follow the IST recommendations on cloud storage. Do not store these types of materials on personal computing or storage devices.
Email correspondence that needs preserving (for potential legal purposes) is best preserved in a separate folder on Outlook (learn how to organize email by using folders), not saved as individual files or via personal storage table (.pst) files.
Legislation
Campus and faculty resources
Applicable policies and guidelines
Policy 46: Information Management
Supersedes:Statement on Information Management
Policy 8: Information Security
Policy 12: Records Management
Policy 13: Archives
Policy 19: Access to and Release of Student Information
Guidelines for Managing Student Information for Faculties, Academic Departments and Schools
If you have technical issues, Please submit a request to the ETIS Jira Queue. If you need help after hours or on the weekends, contact IST Service Desk.