1a. Before you begin | Pre-flight Items Request a copy of your department R: drive report. Review and update the report. Identify content owners Identify your IST Migration Facilitator Understand basics of destination locations. SharePoint Online for storage or Microsoft Teams FILES locations (Note: Teams FILES backend is SharePoint Online). Communicate about the change. Your IST Migration Facilitator can provide communication templates Consider scheduling around departmental activities and important dates
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1b. Review Best Practices | Keep your SharePoint Online site simple We do not recommend multiple sites; Avoid subsites Use multiple Document Library when you have unique permissions. Document Library works best when fewer than 5000 items are in the Library (Microsoft Display of Results limit. May cause error with OneDrive SYNC)
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2. Records Management | When reviewing or cleaning up data, for migrations: | |
3. Training | Plan for training/orientation for content users Assess knowledge of destination location (SharePoint Online or MS Teams FILES) in your department Share training resources with staff in your department (your IST Migration Facilitator can provide links for you; also see November 8th R drive presentation) If needed, contact your IST Migration Facilitator or IST account Rep, to request training
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4. Plan post-migration support | | |