Using a Xerox Photocopier

Step-by-step guide

Printing a secure print job

A secure print job does not automatically print. Secure print jobs are held at the printer and can only be released at the printer with the set passcode.

1. When printing, select the Xerox machine and then click on Printer Properties, or other similar options that will open the Xerox Printing Preferences window.

2. Under Job Type, select Secure Print.

3. In the Secure Print window, enter a passcode ( a numeric password required to release the document) twice.

4. Click OK twice.

5. Choose any other settings needed and Print.

Releasing a secure print job

1. On the printer, go to Job Status.

2. Select your 8-character username (e.g. j25rober).

3. Click the print job, and then select Release.

4. Type in the passcode, and then press Enter.

Scanning documents to email

1. Place your paper document on the copier as if you were making a photocopy.

2. On the printer, select All Services , and then select Email.

3. Select ;New Recipient.

4. In the To: field, enter the email address to which you want to send documents, and then press Enter.

5. Configure how the document is emailed through the options available. By default, documents are sent as PDFs.

6. Press Start to scan the pages.

When the scan is complete, the document will be sent to the specified email as an attachment. The screen will display confirmation of the scan when it has finished.

Sending a fax

1. Place your paper document on the copier as if you were making a photocopy.

2. On the printer, select All Services and then select Email.

3. Select New Recipient.

4. In the To: field, enter the fax number as an email address according to the following format: 6[fax-number]@fax.uwaterloo.ca.
   
   Replace [fax-number] with the fax number to which you are sending the document with no separators. For example, to send a fax to 123-456-7890, the email address would be 61234567890@fax.uwaterloo.ca

5. Press the Start button to send the fax.

When the fax is complete, the document will be faxed to the specified number. The screen will display confirmation of the scan when it has finished.

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