Adobe Connect overview - Instructors

Adobe Connect has been integrated into the University of Waterloo LEARN. This means that Adobe Connect meetings/classrooms can be created on learn.uwaterloo.ca.

Watch Video: Adobe Connect on LEARN

Watch Video: Detail of Adobe Connect meeting/classrooms

Here are the instructions for:

System requirements

For Adobe Connect meetings to work, the Adobe Flash Player and Adobe Add-in must be installed on your computer. To learn how to do this go to the system requirements page.

Setting up Adobe Connect on LEARN

Log onto LEARN before starting any tasks:

Log in to LEARN by going to learn.uwaterloo.ca and signing in with your University of Waterloo credentials.
Under the Courses and Communities (Figure One) section of your LEARN homepage, choose the course you want to enter.
To access the Adobe Connect section of LEARN; select Online Rooms from the drop down 'Connect' Menu (Figure Two).
If you cannot see the Online rooms tab, please contact ist-ac@uwaterloo.ca to have the tool enabled for your course.

Figure One: Courses and communities

Setting up your Adobe Connect account (instructors and teaching assistants):

Before creating or entering rooms you must add your Adobe Connect account to your Learn account:

Go to Accounts and Add Personal Account.
On this page you will enter an account name in the first box.
In the second and third box enter your Adobe Connect credentials, which will be your University of Waterloo credentials.
When you are done entering the fields, select Save.

Figure Two: Online rooms tab

Meetings/Classrooms

To create meetings on LEARN you MUST have the permissions to do so. To get these permissions, you must contact ist-ac@uwaterloo.ca. Once you have these permissions and the system requirements you can start creating meetings.

To create meetings:

Log onto LEARN, enter the course, go to Online Rooms (Figure Two), and go to the Rooms tab (Figure Three).
Select New Room (Figure Three).
Give it a name and optionally a description.
Set your meeting as Public, so that your students can view and access the meeting room. If it is set as Restricted, then you must add students individually to the meeting before they can view the meeting. It is recommended to set the visibility of all meetings to Public.
You must choose a start time and end date for your meeting room. After the end date, your room is inaccessible on Learn. However, your archives will always be available.
Set your meeting’s access to “anyone who has the URL for the meeting can enter the room”, then anyone in your course can access it. If it is set to “only accepted users can enter the room”, then anyone trying to enter the room must be previously accepted by the instructor. If it is set to “only attendees with a personal account can enter the room”, then students must have an Adobe Connect account. Anyone who has the URL is the recommended setting, unless it is absolutely necessary for students to be excluded.
If “only accepted users can enter the room”, then the instructor must add each student individually as an attendee.
When you are done filling out the information, select Save.

To open a meeting room:

Make sure pop-ups are NOT blocked for learn.uwaterloo.ca; if pop-ups are blocked the meeting will not open.

Select Join (Figure Three) beside the meeting room’s name.

Deleting a meeting room:

To delete a meeting on Learn, select the box (Figure Three) beside the desired meeting. Select Delete (Figure Three) and Delete again. Doing this will delete the meeting on both Learn and Adobe Connect standalone.

If a room is deleted on Adobe Connect standalone, the room will still appear to exist on Learn but no one will be able to enter it.

Figure Three: Online rooms in LEARN

Recordings

To post a recording:

A recording can be posted through Learn. Recordings take approximately 30 minutes to appear on Learn.
To make your recording public to students, log onto LEARN, enter the course, go to Online Rooms (Figure Two), and go to the Rooms tab (Figure Three).
Select the online room where the recording was made, and Archive beside the Room tab. Here all of the recordings will be visible. It will take approximately 30 minutes for the recording to become visible on Learn.
For the desired recording, select the pencil under the visibility option. Using the drop down menu, change Restricted to Public, and Apply.