Install a printer by IP address | Print from a Mac | Print using the Printsrv network

How to install a printer by IP address

For this task, you will need:

The IP address of the printer (does NOT always agree with the sticker on the printer)
The most recent drivers for the printer often downloaded from the manufacturer site (this is usually directly from Xerox and can be found by searching the printer model name e.g. Versalink 7030)
Admin access to the computer
A userid (code) on the printer (a departmental admin will assign this)

Note: If one wants to print from home while using a university printer via this method, you must use the Campus VPN in order to connect to the university printers. Once this is complete, follow the instructions below:

Install the drivers

For a printer with accounting enabled the desired driver is "PCL6 Driver - Xerox User Interface - Microsoft Certified."
Usually, this is either a .zip file or an executable. In either case, you want to double-click on the file to get the drivers unpacked. Take note of the location that the drivers unpack to.
Sometimes, the executable will launch the Windows installer itself. If that happens, close the Windows installer window.

Connect to the printer

In Settings, open "Printers and Scanners"
Select “Add a printer” from the top menu.
Click “Add device”
Click "Add manually"
Click "Add a printer using an IP address or hostname"
In the "Device type" dropdown menu, select "TCP/IP Device"
Enter the IP address of the printer
Uncheck “Query the printer and automatically select the driver to use”; then click "Next."
On the “Additional port information required” dialogue. Select the “Custom” radio button; leave the default settings, then click "Next."
On the next screen, click “Have disk…” and browse to the location your drivers unpacked to, highlight the appropriate “inf” file, and click “Open.”
Click “OK” to install the drivers from the location you chose.
Choose your printer from the list of printers shown, then click "Next."
Click "Next" for the printer name, and the printer will install.
Click "Finish", without printing a test page.
Open "Printers & scanners."
Click the printer name.
Select "Manage."
Select "Printer Properties" on the left.
A window with multiple tabs will appear. Under each tab, follow the instructions below:

Advanced tab:

Print directly to the printer.
If you did not get the "Have disk..." option above and you do not see the "Configuration tab," click "New Driver..." and follow the wizard through the remaining steps above starting at "Have disk...", then click "Apply" and "OK." You will have to re-open "Printer Properties" to go to the next step.

Configuration tab:

Accounting: Select “Always prompt”
Uncheck the “Mask userid” box.
Optionally, check “Remember last entered code” box.
Under Xerox Standard Accounting or Auditron
- Default User ID: user accounting code
- Default Account Type: Default Group Account
- Leave Default Account ID blank

General tab:

Set Preferences (This only has to be set if the user wants to have to enter a code to release their print job. If they want the job to just print out without them having to enter the code at the printer, skip this step.)
- Job type: Secure Print
- Enter the passcode twice to save.
  - This passcode will have to be entered at the printer every time you print in order to release the job
  - Press “Release all.”

Printing from a Mac

For this task, you will need:

The IP address of the printer (does NOT always agree with the sticker on the printer)
The most recent drivers for the printer often downloaded from the manufacturer site (this is usually directly from Xerox and can be found by searching the printer model name e.g. Versalink 7030)
Admin access to the computer
A userid (code) on the printer (a departmental admin will assign this)

Note: If one wants to print from home while using a university printer via this method, you must use the Campus VPN in order to connect to the university printers. Once this is complete, follow the instructions below:

Download the Mac OS driver for the Xerox printer model and install it by IP address with the default settings.

To print using Microsoft Word:

Go to File > Print
- Copies and Pages > Printer Features
  - Feature sets > Accounting
    - Accounting System > Xerox Standard Accounting
    - Enter userid (number); leave the account ID blank
    - Hit "Print"

To print using Adobe Reader:

Go to File > Print
- Printer
  - Change “Layout” to “Printer features”
  - Feature sets: Accounting
  - Enter userid (number)
- Hit "Print"

Print using the Printsrv network

Printsrv allows one to print from a large variety of printers located on campus without having to know their IP address.

Note: The Printsrv network is only accessible from the on-campus Nexus machines.

In your computer settings, search for "Printers & scanners".
Click "Add a printer or scanner" and select "The printer that I want is not listed". Depending on your computer, there may be an "Add manually" option.
Check the box titled "Select a shared printer by name" and type "\\printserv\sci" (for science only) and you’ll see the different printers from different rooms.
- The "add printer by TCP/IP address" option is an alternative way to print from one of these computers if one knows the IP Address for the specific printer that one wants to use.
  - To do so, check "Add a printer using an IP address or hostname" option. Click "Next"
  - Select "TCP/IP Device" as the Device type. Check "Query the printer and automatically select the driver to use".
  - When you click "Next", it should start contacting the printer.
Select your desired printer and click "Next". This will allow you to print from the chosen printer.

(thanks to Hamza Butt for transcribing this page!)