WebEx events - Updated

In this article:

Key differences between WebEx Events (New) and WebEx Events (Classic)
Scheduling an Event (New)
Reviewing and Editing Upcoming Events
Inviting Attendees and Panelists to an Event
Managing registration for an Event

WebEx Events (New) and WebEx Events (Classic) Comparison

A new version of WebEx Events is now available to users in addition to the classic version. WebEx Events (New) provides advanced features that are like those in WebEx Meetings and incorporates features from the classic WebEx Events as well.

To understand some key differences between WebEx Events (New) and WebEx Events (Classic) please refer to the comparison chart below:

Feature	WebEx Events (New)	WebEx Events (Classic)
Updated schedular	Yes	No
Schedule in different time zones	No	Yes
Enable automatic practice session	Yes	No
Enable automatic record	Yes	No
Live CC and transcript	Yes	No
HD video	Yes	No
Moderated mute	Yes	No
Polling	No	Yes
Attention tracking	No	Yes
Optimize share for motion and video	Yes	No
Post event survey	No	Yes
Custom registration page	Yes	No

In this document you will find an overview of the new version of WebEx Events. It’s recommended to begin the process of transitioning from WebEx Events (Classic) to WebEx Events (New). WebEx Events (New) is the version that WebEx will release updates for moving forward.

Scheduling a WebEx Event (New)

Click the Meetings tab in the navigation menu on the left-hand side
1. Users can also schedule events from the homepage by following the steps outlined below
Click the down arrow beside the Schedule a meeting button
From the dropdown menu, click Schedule an event
On the scheduling page, adjust the settings explained below to meet your needs:

Basic Information:

Topic: Give the Event a title or topic name
Password: Set an Event password
Date and Time: Set the date and time of your event and indicate the estimated duration
Panelists: Enter the email addresses of the users you want to invite as panelists
Panelist password: Set a password that the panelists will use to enter the Event

Advanced options

Audio Connection Options:

Audio connection type: Select Use VoIP only from the drop-down menu (recommended)
Mute panelist: Choose muting settings that will apply to panelists
- Check if you want to allow panelists to unmute themselves
- Check if you want to mute panelists upon entry

Agenda:

Provide a summary of the event to give invitees an idea of what to expect from the session

Scheduling Options

Audience options: Check if you want attendees to sign in before joining the event
Automatic recording: Check if you want to automatically record the event when started
Practice session: Check if you want to enable an automatic practice session before the event
Join before host: Check if you want panelists to be able to join before the host and select how many minutes before the start time they can join
- Note: Registration cannot be required with this setting enabled
Registration: Check if you want registration to be required
- Note: To learn more about setting up registration for WebEx Events (New) please click the following links to the official WebEx help pages for Customizing Registration and Setting Rules for Automatic Approval
Email reminder: Indicate how many minutes before the event you want an email reminder sent
Event options: Select which options you want to allow panelists to have at the start of the event