Versions Compared

Old Version 6

changes.mady.by.user Joan Gabrielle Basa

Saved on

compared with

New Version Current

changes.mady.by.user Joan Gabrielle Basa

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Info

  • This is not limited to rollovers, but rather, it applies to any assets that require to be deployed – delivered and set up for machine use. During rollover, remember to set all assets in CALMS into Deployments. Ensure to update as they progress through the process.

  • At the top of CALMS, when you click on the Assets drop down menu, there are additional options added to the Asset menu. The following pages: Deployments, Deployment Calendar, and Deployment Groups, were added to the Asset menu.

There are 2 categories:

  1. Will be deployed

  2. Deployed

Deployment Process for an Asset:

Processes may change once we resume normal campus operations.

Stage

Asset Status

  • Admin Coord creates rollover placeholder

Rollover

  • Item is purchased

Purchased

  • Item is received

  • Admin Coord creates an RT/Deployment for the asset.

  • An email will be sent to the deployment owner informing them of the deployment

Received

  • Locate and unpack the asset

  • Record information in CALMS (Hostname, MAC Address, Location, User Info)

Will be deployed

Asset tag attached as follows:

  • Desktops: attach to the same side as the Service Tag info

  • Laptops: on the bottom

  • Monitors, on the back near the bottom

  • For all other items (printers, docking stations, etc.) in a place that fits and is easily accessible

Asset labelImage Modified

  • Perform (pc/mac) imaging instructions, update deployment progress

Deployment progress checklistImage Modified

  • Utilize email templates on the deployments page

Edit email for asset deployment optionsImage Modified

  • Schedule a deployment date, an email will be sent to the owner and client on that day

  • Deploy the asset, in CALMS set the deployment progress to “Complete”.

Asset status set to completeImage Modified

  • Review the Post Deployment email

  • Select user assets that needs to be removed from AD/DNS

  • Click “Schedule Feedback”

  • The asset status will then be set to “Deployed”

Deployed

Deployment Calendar

Deployment Calendar is an option under the Assets tab of CALMS. It will display any assets scheduled to be deployed. You can view the calendar by list, month, week or day.

...