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Teams webinars is available for all current University of Waterloo staff and students and provides you tools to schedule a webinar, register attendees and analyze attendee data. Any UWaterloo user with an A3 Microsoft 365 license can schedule a webinar. Any user, including external participants, can register for a scheduled webinar.

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Create/schedule a Teams webinar

Step by step

1. In your Teams calendar, select the arrow to the right of New meeting and then select Webinar.
   

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2. Modify the require registration setting if required (everyone, no one, or only people in the organization)
   

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3. Set the Webinar/Meeting title

4. Assign any other presenters. If you do not do this now, the presenter will not have presenter rights when joining the meeting and will need to be manually promoted by the organizer.

5. Configure the date and time of the webinar

6. Add location if required
   

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7. Click Send

8. Once the window closes, re-open the newly created Meeting/Webinar and click Edit
   

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9. Click Customize registration form and set as required (more information in Registration section below)
   

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   Notes:

   1. no information is passed from the meeting to the webinar registration

   2. you will need to set all the information to match the meeting (date, time, etc.)

   3. you can customize any additional fields to be completed out during registration

10. Click Save. Note: this will send updates to anyone that has already registered, but you should not have yet sent out the link to anyone

11. Copy registration link and send to all participants or post link
    

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