Determining the dates for the upcoming term is usually a meeting between someone from the scheduling office, and someone from the records system team.
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When picking dates for the Fall term we need to confirm with Jennifer Coghlin what the Mass Matriculation date is (We start with the Mass Matriculation date, which is typically the third Friday in June)
Converting the dates on the calendar from last year to this year (e.g., if picking Scheduling dates for Winter 2024 then use the Winter 2023 as a base document)
enter the new date and cross out the old date (so we know what is changed)
talk about the dates to make sure it make senses
Template with some logic noted: Master Cycle Memo
Once we finished with the dates then we are confirming enrollment dates with Records Systems team and Christina Treusch in GSPA
For Records systems – e.g., “we have usually done appointments on Monday/Tuesday and open enrollment on Wednesday. The only time we don't is if there is a holiday Monday”
Then Elysia will send the dates off to Charlene to sort throughThen it will be sent to UTC for review once Charlene she has approved it on schedulings end
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From: regstep@uwaterloo.ca
Sent: Tuesday, May 09, 2023 3:44 PMJanuary 21, 2025 11:15 AM
To: Megan Martin <m2martin@uwaterloo.ca>; Julie Mulvey <jmulvey@uwaterloo.ca>; Catherine Archibald <carchibald@uwaterloo.ca>; William Owen <bowen@uwaterloo.ca>; Carol Knipe <cknipe@uwaterloo.ca>; Susan Whyte <sdwhyte@uwaterloo.ca>; Christina Clare Mancini <christina.mancini@uwaterloo.ca>
Cc: Jennifer Coghlin <jennifer.coghlin@uwaterloo.ca>; Libby Askin; Danielle Jeanneault <danielle.jeanneault@uwaterloo.ca>; Madi Polanic <mpolanic@uwaterloo.ca>; Alice Law <xtlaw@uwaterloo.ca>; Meghan Miceli
Subject: Winter 2024 draft scheduling cycle Fall 2025, Winter 2026, and Spring 2026 cycles for review
Hello UTC Members!
I hope everyone is enjoying the beautiful sunshine this week! 😊
We have drafted the upcoming winter cycle Fall 2025, Winter 2026, and Spring 2026 cycles (attached). Please “reply all” if you have any suggestions and we’d appreciate it if you would review and submit your suggestions (if you have any) by Friday, May 19 Wednesday, January 29.
We will be publishing the Fall 2025 dates when they have been finalized, and the Winter and Spring dates will not be published until approximately one month before the start of the cycle, so we will have room to make changes, if changes need to be made throughout the year.
Thank you so much!
The The Scheduling TeamOffice Team
(CharleneElysia, Tanya, Annette, Elysia, Libby, and Jennifer)and Libby
Registrar’s Office
519-888-4567, ext. 49983