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- Store all materials containing student information, including grades, directly on LEARN. If that is not possible, then store that material on the University provided N: drivefollow the IST recommendations on cloud storage. Do not store these types of materials on personal computing or storage devices. N: drives are accessible from on and off campus to faculty, staff and TAs, and it is regularly and automatically backed up.
- Alternative storage options, such as cloud storage, are possible, but only if IST recommendations on cloud storage are followed.
- Email correspondence that needs preserving (for potential legal purposes) is best preserved in a separate folder on Outlook (learn how to organize email by using folders), not saved as individual files or via personal storage table (.pst) files.
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Campus and faculty resources
- Information and Privacy
- Information and Privacy policies and guidelines
- Faculty of Environment privacy guidelines
- University of Waterloo Records Classification and Retention Schedules (WatClass)
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- Policy 46: Information Management
Supersedes:- Statement on Information Management
- Policy 8: Information Security
- Policy 12: Records Management
- Policy 13: Archives
- Policy 19 – : Access to and Release of Student Information
- Guidelines for Managing Student Information for Faculties, Academic Departments and Schools