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FindTime is a free add-in for Outlook that allows you to poll attendee availability to create the best meeting times.

This article explains how to install/enable and use the add-in.

Enabling FindTime

Once the add-in has been enabled through the Outlook Web App (OWA) as described here, it becomes available in the Outlook desktop app.

  • In your browser log into https://portal.office.com using your 8-character UWaterloo username@uwaterloo.ca (i.e. myuserna@uwaterloo.ca)

  • Click on the waffle menu icon at the top left to open up the App launcher

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  • Click on the All Apps option

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    • Click on Add-Ins

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  • Search for FindTime and click on it in the drop-down of the search bar and then Click on the Get it now button

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  • You will be prompted to login, if not already logged in. You will see a screen to confirm that FindTime has been was successfully added.

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    • Using FindTime

    FindTime add-in will be retired in December 2023 and will stop working. Scheduling Poll is the replacement feature and is built directly into Outlook as a native feature.

    For more information please refer to: https://support.microsoft.com/en-us/office/scheduling-poll-articles-7b5ff6c7-4f65-48e6-89b8-3f053c40e382

    Using Scheduling Poll (FindTime) with your calendar

    1. Log in to the Outlook web app (OWA) via

    office

    1. microsoft365.com using your 8-character UWaterloo username@uwaterloo.ca (i.e. myuserna@uwaterloo.ca)

    2. Launch Outlook by clicking on its icon in the left-hand menu and then choose the calendar icon:

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    Create a new mail message

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    3. Click on New Event and then click

    the elipses ‘…”

    on the ellipses '…' on the right-hand side

    .

    :

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  • A list of options will be presented with FindTime at the top.

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    4. Once clicking on the Scheduling poll, it will ask you to select participants first.

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    In the Desktop app you will see the Add-In in the top menu:

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    A list of options will be presented with FindTime at the top.

    Glenn: This is what I get when I click on the elipses

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    5. Click on FindTime.
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    5. The following dialogue menu will be shown to the right of the mail messageyour new event showing the availability of the participants:

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    For more information about FindTime Scheduling Poll please refer to https://findtime.microsoft.com/ .

    In the Desktop app, it will be shown in the top menu of your email account:

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    Scheduling Poll– The easiest way to schedule across companies .

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    Need help?

    Contact the IST Service Desk online or 519-888-4567 ext. 44357.

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