Page Comparison

Microsoft online storage solution for individual accounts

Storing and managing personal working files and content

• Sharing is short-term for creating and reviewing initial working drafts and proposals; later moved to a Teams or SharePoint Online site

• A small ad-hoc group needs access for collaboration via email or O365 applications such as Word or Excel

• The OneDrive content is not required for the ongoing work of others in your team or unit

• If the content is lost, there would be no operational impact on the business of the University of Waterloo

• Note: OneDrive is a personal SharePoint Online site

Communications and file collaboration platform encouraging group member interaction

Communication and sharing

• Team members are defined and consistent

• Discussion via channels is important to the group

• Collaborative approach to document creation and sharing desired

• Content is planning/project related and will be shared via other methods once completed

• For collaborations with a defined goal, the content will not be required after that time

A file and information management tool

Document creation and sharing

• Site members are fluid and will likely change or site members are from across campus and access unique portions of the site based on role

• Different access permissions are required for content e.g. a small group will edit and a larger group has read-only access

• Document management tools are desirable

• Documents will go through constant revision and change

• Chat/direct messaging functionality not required

• For storing your own files

• For storing shared files

• For storing shared files

• Only you have access to files in your OneDrive, unless you share a file with others or files are shared with you

• Members of the Team have access to files

  • Users who are not members of the Team can access files that are shared with them

• Members of the site have access to files

  • Users who are not members of the Site can access files that are shared with them

• Click on the OneDrive application from your desktop or mobile device

  • Download OneDrive along with all O365 apps from microsoft365.com or download from here

• Log in to https://onedrive.live.com/about/en-us/signin/

• Log in to microsoft365.com and click on the OneDrive icon from the left-hand sidebar

• Click on the Microsoft Teams application from your desktop or mobile device

  • Download Teams along with all O365 apps from microsoft365.com or download from here

• Log in to https://teams.microsoft.com/

• Log in to microsoft365.com and click on the Teams icon from the left-hand sidebar

• From a browser on your desktop or mobile device

  • SharePoint Online is available from any O365 application as a storage location

• Log in to microsoft365.com and click on the SharePoint icon from the left-hand sidebar

• Click + drag to select and save files to different folders within the drive using the OneDrive desktop app or microsoft365.com

Has an AutoSave feature for Excel, Word, and PowerPoint files

• Click + drag to select and save files to different folders within the drive using the Teams desktop app or https://teams.microsoft.com/

Has an AutoSave feature Excel, Word, and PowerPoint files

• Click + drag to select and save files to different folders within the drive using the a browser

Has an AutoSave feature Excel, Word, and PowerPoint files

• Files can be opened and edited in real-time by an unlimited number of users

Supports real-time collaborative editing

• Files can be opened and edited in real-time by an unlimited number of users

Supports real-time collaborative editing

• Files can be opened and edited in real-time by an unlimited number of users

Supports real-time collaborative editing

• Maintain all revisions in one file and access different versions using the version history feature

 Can manage multiple versions in a single file

• Maintain all revisions in one file and access different versions using the version history feature

  • Version history for files can be accessed when viewing the file in a web browser or in the desktop application

Can manage multiple versions in a single file

• Maintain all revisions in one file and access different versions using the version history feature

  • Version history for files can be accessed when viewing the file in a web browser or in the desktop application

Can manage multiple versions in a single file

• Log in to the OneDrive desktop app, OneDrive mobile app, or access OneDrive Online by logging in to microsoft365.com

Can be accessed without connecting to VPN

• Log in to the Teams desktop app, Teams mobile app, or https://teams.microsoft.com/

Can be accessed without connecting to VPN

• Access SharePoint Online by logging in to microsoft365.com

Can be accessed without connecting to VPN

• Sharing permissions can be customized to allow specific people, people with existing access, or everyone at UW to view and/or edit files

• Users have access to a single up-to-date version of the file

Sharing options can be customized for individual files

• Sharing permissions can be customized to allow specific people, people with existing access, or everyone at UW to view and/or edit files

• Users have access to a single up-to-date version of the file

Sharing options can be customized for individual files

• Sharing permissions can be customized to allow specific people, people with existing access, or everyone at UW to view and/or edit files

• Users have access to a single up-to-date version of the file

Sharing options can be customized for individual files

• Restore deleted files within 93 days by right-clicking the file > Restore

  • When a file is deleted, it stays in the first-stage Recycle Bin for 93 days.

  • If a user deletes the file from the
    first-stage Recycle Bin during the 93 day period, the file will remain in the second-stage Recycle Bin for the remainder of the 93 day period

Restore can be undone

• Restore deleted files within 93 days by right-clicking the file > Restore

  • When a file is deleted, it stays in the first-stage Recycle Bin for 93 days.

  • If a user deletes the file from the
    first-stage Recycle Bin during the 93 day period, the file will remain in the second-stage Recycle Bin for the remainder of the 93 day period

Restore can be undone

• Restore deleted files within 93 days by right-clicking the file > Restore

  • When a file is deleted, it stays in the first-stage Recycle Bin for 93 days.

  • If a user deletes the file from the
    first-stage Recycle Bin during the 93 day period, the file will remain in the second-stage Recycle Bin for the remainder of the 93 day period

Restore can be undone

• Right-click on the file and select Free Up Space

  • OneDrive files can be stored online only, locally on your device, or both

• Total available storage: 5 TB

Can free up space without deleting files; all files can be stored in OneDrive Online

• Delete unneeded files to free up space by right-clicking on the file > Delete

• Total available storage: 25 TB

Offers a large amount of storage that would not require users to delete files in order to free up space

• Delete unneeded files to free up space by right-clicking on the file > Delete

• Total available storage: 25 TB

Offers a large amount of storage that would not require users to delete files in order to free up space

• How to migrate your N: drive to OneDrive on managed Windows machines

• Microsoft Teams support articles

• SharePoint Online - Basics training course recording

• Move to SharePoint Online project resources