TA access to Sharepoint folders
Frequently, TAs require access to ECE Undergraduate Lab Sharepoint folders for specific courses. These instructions describe how to best administer these access privileges.
Use of Microsoft Team
The best way to manage access rights is through the use of a Microsoft Team. Each course should have its own Microsoft Team. The Team name should match the course code (e.g. ECE 106, MTE 484).
If a Microsoft Team does not exist for the course, it can be requested from IST here: https://uwaterloo.atlassian.net/servicedesk/customer/portal/137
Add each TA on the teaching team to the Microsoft Team:
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Click on Add member and add all TAs.
Granting access
Once the Microsoft Team is created, folder access rights can be assigned to the member of that Microsoft Team. Access can be granted to the entire folder for the course or to a sub-folder within.
In Sharepoint, go to the folder one level above that you wish to assign access to. For example, if you with to assign access to the entire ECE 106 folder, go to the Lab Materials folder.
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Type in the course code (e.g. ECE 106, MTE 484). You should see an option for the Members of that Team (e.g. ECE 106 Members, MTE 484). Select the Members group.
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Click on the pencil icon drop-down to select the access level.
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Enter a message the Message… field, if desired and click the Grant access button.
For future terms, only the membership of the Microsoft Team needs to be adjusted as TAs leave and join the team. The same access rights are assigned to all members of the Team.