Simply Voting is the campus web-based online voting system supporting the official online voting needs on campus. For alternatives for other types of voting or surveying, please see Qualtrics Online Surveys, Microsoft Forms, and WCMS Web forms. 

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How to request an account 

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Returning Officers (RO) need to request a Simply Voting account for their vote account(s) to create/manage elections via the IST Jira Help portal.

Types of accounts

There are two types of accounts that could be requested: (are they requested by the RO? are they requested at the time of the creation of the SV account? will they need a new account for each vote?)

Returning Officers

The Returning Officers account will have access .

• Create/edit elections: This account type is for Returning Officers to create/manage

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• elections. They will be set up

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• with an account in Simply Voting

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• that gives them full access to create/manage elections in the usergroup(s)

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Results access

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• requested.

• Results access: This account type gives a user permission to view results for

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• elections in the usergroup(s) requested.

Simply Voting usergroups

• Usergroups allow control over which users can access which elections.

• A user can be assigned to one or more usergroups

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• for creating/managing elections in that usergroup (or viewing results)

• When a Returning Officer creates an election, they will need to assign the election to a usergroup. Users

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• are added to

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• usergroup(s) so that only members of that assigned usergroup will be able to access that election.

• We recommend creating usergroups for vote types with the same Returning Officers rather than departments!

Logging into Simply Voting

To create/

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edit elections:

Users log in to Simply Voting using their UWaterloo credentials (ie. 8-character UWaterloo username and password) and two-factor authentication (2Fa) at https://uwaterloo.simplyvoting.com/manage do they need username@uwaterloo.ca or just username?

To vote:

• Voters will navigate to http://uwaterloo.simplyvoting.com and log in with their UWaterloo credentials, (ie. 8-character UWaterloo username and password) and two-factor authentication (2Fa)

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• .

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• Once logged in, the voter will see the current

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• elections that they have access to and can vote in

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• (as well as upcoming votes that they will be able to vote in, and “Voting receipts” for previous votes that they have voted in).

• A tamper-proof electronic ballot will appear. When the voter submits a ballot, the results are encrypted and kept anonymous.

How to request the removal of an account  

Returning Officers should request the removal of accounts (RO accounts Create/edit elections and Results access accounts) that should no longer have access to voteselections/results via the IST Jira Help portal.

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