Go to: https://uwaterloo.webex.com/ (sign in, if not already). Click on "Schedule a meeting".  Ensure the "Meeting type" field is set to "Webex Meetings Pro 1000" and enter the meeting topic.  For the "Date and time", enter the date and time of the defence (be sure to check "am" or "pm"), and set the duration. To avoid confusion, ensure the "Time Zone" is set to "Eastern Time".  On the "Attendees" field, enter the email addresses of the candidate, committee members, and chair. If this is a PhD defence, please also add the ENV Graduate Studies Administrator (Shoshannah Holdom - sholdom@uwaterloo.ca) so she has the meeting link.  Optionally, you can assign committee members and/or the chair as cohost by clicking on the human icon next to the person's name. This is useful in case you encounter technical issues, so the co-host can help troubleshoot or start/continue the meeting without you. You can also assign someone a co-host role during the meeting. Do not assign the co-host role to the candidate, as you can not move a co-host into the waiting room. Click on "Show advanced options". Under "Scheduling options", ensure that they are set to the following:  Click on "Schedule". 
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