MS Teams Tips

Logging into Teams

Navigate to portal.office.com and enter your UWaterloo email address
- You must use your userid@uwaterloo.ca address and not your friendly address of firstname.lastname@uwaterloo.ca
  e.g. vcozzari@uwaterloo.ca not violet.cozzarin@uwaterloo.ca
Click Next and you will be redirected to a University of Waterloo sign in page
1. Ensure your login address is still ‘userid’@uwaterloo.ca
2. Use your WatIAM password
Once complete, you will be redirected to the main Office 365 page. Click on the Teams button.

Download the Microsoft Teams mobile app and log in with your UWaterloo email (NOT your friendly address) e.g. vcozzari@uwaterloo.ca not violet.cozzarin@uwaterloo.ca

Once complete, you might be redirected to the main Office 365 page; click on the Teams button

Creating Teams and Channels

Teams

Please do not create a team yourself through IST - we would like to keep note of all of the Teams in Campus Wellness.

Submit a ticket to us with the name you would like the team to have e.g. Counselling Services and the members you would like in it
We will add you as an owner of the team

Channels

Channels are dedicated sections within a team to keep conversations organized by specific topics, projects, etc.

You can create private channels which can be used to limit conversations to a subset of people within a team. For example:

Creating a separate work space for a group or project (e.g. a private channel for IT staff within your department's team)
Creating a separate chat space for users to discuss sensitive information (e.g. budgeting)

In order to create Channels within the team you must be assigned as one of the "owners" of the team

Standard Channel

Click the 3 dots next to the title of your team
Click Add Chanel
Type in:
1. Name of the channel
2. Description (optional)
3. Leave the privacy to Standard
4. Check off Automatically show this channel in everyone's list
Click Add
It should now be visible in beneath your teams name:

All members of the team have access to this channel.

Private Channel

Click the 3 dots next to the title of your team
Click Add Chanel
Type in:
1. Name of the channel
2. Description (optional)
3. Under Privacy, click the drop down and select Private
Click Next
Add in members of your team that you'd like to be in this private channel - you cannot add people who are not already added as members into the channel
A lock icon will be next to your channels name, indicating it's a private channel. Only members of private channels can see and participate in private channels that they are added to.

Virtual Meetings

There are a few methods to start meetings:

Method 1:

When you are in “Posts” in your channel, beneath the text box to chat there is a “Meet Now” option (video camera icon)
Click it and it will ask you to enter in a subject, whether you want your video on or off, and the option to either Meet Now or Schedule a Meeting
This meeting will only be with the members of the channel. Members will see a video icon beside the channel showing that a meeting is going on, they will also get a message of the meeting post and can easily join. You can also @mention the channel or people in the chat to get them to see it as well.
If you decide to schedule the meeting instead it will open a meeting details window where you can enter in the information for the meeting (similar to Outlook calendar meetings)
Then it will send out an invitation through Outlook where the invitees can click Join Meeting
You can also create Teams meeting when creating a new meeting in Outlook:

Method 2:

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