Project Objectives: The creation of an Arts-focused service through an unconventional campus business model, with a new faculty generated revenue stream that addresses sustainability goals through cooperation, collaboration, and collegiality among various campus stakeholders for us to collectively contribute to a positive “social impact”.

Documentation Workspace: Centrally capture workflow designs for the internal process (payment, exchange, updates, data flows) for Arts colleagues to purchase older IT equipment in collaboration with campus stakeholders: WStore, Sustainability Office, and Finance.

Resell Workflow Process


Direct MIRO Board Link:
https://miro.com/app/board/uXjVMQv0Dqs=/?share_link_id=136121059743


Resell Step-By-Step Process

Tools

Inspect physical condition for cracks, missing keys, etc.

MicrosoftTeams-image (100).png

  1. Check battery cycle/charging speed:
    2 Ways to Check Charging Speed on MacBook Air or Pro - Gadgets To Use

  2. Good Battery Cycle for Macbook Pro:
    What Is A Good Battery Cycle Count For Macbook Pro? - Standard Battery (standardbatteryinc.com)

Memorandum of Agreement

Waiver/Acknowledgement Form

ACO Resell Waiver-draft template.docx

Asset Disposal Form

Online Form (Requires UW Authentication)

Additional UW Resources and Information

Print + Retail Solutions - SKU Numbers

Provided by WPrint (John Jaray)

SKU#          Amount           

5005176 - ARTS FACULTY COMPUTER EQUIPMENT RESELL- $50

5005185 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $100

5005194 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $150

5005201 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $200

5005210 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $250

5005229 - ARTS FACULTY COMPUTER EQUIPMENT RESELL- $300

5005238 - ARTS FACULTY COMPUTER EQUIPMENT RESELL- $350

5009316 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $400

5009325 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $450

5009334 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $500

5012779 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $550

5012788 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $600

5012797 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $650

5012804 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $700

5012813 - ARTS FACULTY COMPUTER EQUIPMENT RESELL - $750

These are in the system and ready for processing in W Store.

Estimated Future Revenue Generated from 2022-23 Rollover
(Data extracted from CALMS 2023-08-22)

Meeting Summaries

RESELL PILOT MEETING MINUTES - 2024-04-18

 Meeting Notes: Pilot Resell

Attendees: Jason Greatrex; Nevil Bromley; Scott Paterson; Jameson Schildroth; Herbert Balagtas; Bill Baer

Regrets: Jameson Schildroth
Date: 2024-04-18

 

Action Items

  • Add to waiver line item: Original purchase price (Jason)

  • Review Noah Pratt assessment (Nevil)

  • Send resell/waiver memo to Client – Noah (Scott/Nevil)

  • Develop CALMS to incorporate and centralize resell data points (Herbert)

    • Gather resell development user requirements (Jason)

    • Discuss documentation consolidation during sprint meeting (Jameson)

 

 

Discussion Items

  • New resell/buyback requests – open a JIRA ticket for ACO staff to assess

  • Add 1x reviewer of after each initial assessment during this pilot phase

  • Tracking and recording assessment for financial  

  • Follow agile project management for CALMS resell development   

  • Agreed pricing (Macs):

    • Value between average and lowest price point

    • Rounded upwards to the nearest $50.00 increment

  • Request to consolidate documentation:

    • CALMS:

      • end goal to have data points added into CALMS for better reporting

      • under asset details tab: status option – would like to sell and sold

      • under files tab: waiver memo and 3rd party assessment uploaded

      • under comments tab: comments to activity, JIRA ticket, and other notes added

    • Teams/SharePoint:

      • current data points are in multiple spreadsheets on

      • Includes current waiver/resell pages/pdfs as well

    • Confluence:

 

 

-----Original Appointment-----
From: Jason Greatrex
Sent: Wednesday, April 10, 2024 2:16 PM
To: Jason Greatrex; Nevil Bromley; Scott Paterson; Jameson Schildroth; Herbert Balagtas; Bill Baer
Subject: Resell status update and understanding how to move forward as a team
When: Tuesday, April 16, 2024 11:00 AM-11:30 AM (UTC-05:00) Eastern Time (US & Canada).
Where: PAS 2018 Lobby table

 

Given Bill and Jameson cannot attend today – rescheduling. New date/time to ensure all can attend.

 

Meeting Purpose: clarify reselling misunderstanding and intentions

 

Included previous meeting agenda and meeting minutes with agreed upon action items.

 

Intention: the ticket is Jason’s

 

Pilot program.

 

It would be good to have a team meeting to better understand the current reselling process:

  • Noah’s JIRA ticket

  • CALMS requirements (via Bill’s email)

  • And how we best move forward together

  • Included as an attachment, my email from Monday that includes:

    • original meeting invite and purpose; and

    • follow-up agreed upon action items

Meeting Purpose: review current workflow and solicit team feedback for process improvements
Meeting format - teams

Action items:

  • update workflow (Jason)

  • scheduled meeting with John Jaray, WStore to discuss proposed workflow (Jason)

Meeting Purpose: diagram proposed workflow

From this current state, we can identify process improvements and key areas mapping out a better future state as we move to partner with WStore, Finance, and Sustainability Office to provide an internal resell (second-life) model that keep financial value inside UW; builds a circular sustainable UW economy; strengthens UW partnerships; and provides a new value-add service to Arts employees. (Second meeting to be scheduled).

 

Once our workflow is developed, we would likely do a “soft” launch to work out the issues on older tech we have as we work through the process with WStore to develop a user-friendly, seamless process before our 3-year rollover machines come up for resell.

Business Case (Alignment with Arts Strategic Plan)

Rollover 3-Year Program (Processes Font-end)

Archived Information

Equipment Re-sell document template

Archived Workflow Diagrams

Non-Resell Workflow Processes and Diagrams