Contact Group
A contact list is a grouping of email addresses collected under one name. A message sent to a contact list goes to all recipients listed in the list. You can include contact lists in messages, meeting requests, and in other contact lists.
For Windows: How to create a contact group or distribution list in Outlook for PC
Exchange Distribution List
An Exchange Distribution List shows up in the Global Address List (GAL) and is usable to anyone that has access. It also appears as a single recipient to everyone instead of a list of contacts.
To request a Distribution List contact the IST Service Desk with the following information:
name of the Distribution List (DL)
owner and membership of the DL
whether there should be any restrictions on who can send to the list.
Managing Distribution List membership
Web browser / Mac OS users
Log into Distribution groups - Outlook Web App (office365.com)
Under Distribution groups I own, double click on the group you would like to edit
Select Membership on the left side of the window.
Add remove members, as needed, using the “+” and “–“ buttons.
Click Save to save your changes
Outlook for Windows users
Open the Distribution List/Group
In the Outlook Home tab, click on Address Book
Under the Address Book drop down, choose Distribution Lists
Search for the list you own
Double click on it
OR
You can also edit the Distribution List from the To: fields of a message or the Required: field in a calendar event
Right click on the name and choose Open Outlook Properties
Click Modify Members to add/remove members, then click OK
Click Apply then OK.
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Need help?
Contact the IST Service Desk online or 519-888-4567 ext. 44357.
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