Microsoft 365 Group provides a way for teams to work together more efficiently and effectively, by bringing together various Microsoft tools and services into a single platform. Microsoft Groups allows people to collaborate on projects, files and schedule meetings and to communicate with each other using various Microsoft applications, such as Outlook, Teams, and SharePoint. Groups also provides the ability to manage permissions and access to resources, such as shared calendars and OneDrive for Business.

In this article:

Integration of Teams and Outlook

• When you create a group in Outlook, you can manage the group's shared calendar, shared mailbox, and other resources. You can also use the group's email address to communicate with other members of the group.

• When you create a team in Teams, a Microsoft 365 Group is automatically created for the team. This group includes a shared calendar, a shared mailbox, and a SharePoint site where team members can collaborate on files. If you create a Microsoft 365 Group in Outlook, you can use it with Teams by adding the group to a new or existing team. This way, you can access the group's shared resources directly from Teams.

• If you create a new team in Teams, you can create a new Microsoft 365 Group that includes a shared mailbox and calendar for the team to use. You can also invite people from your Outlook contacts to join the team.

Create a group on Outlook

are these instructions the same for Outlook in MacOS and Outlook in Windows?

1. Open Outlook on your computer.

2. Click on the Home tab in the ribbon.

3. Click on the New Items button.

4. Select More Items and then Group from the drop-down menu. Do you mean Contact Group? I do not get this screen … I get an untitled - contact group when I follow the above steps.

   

5. Complete the fields:
   Group Name: enter a name for the group
   Description: enter a brief description of the group’s purpose
   
   The above screen does not have Members, Groups Options or OK. It does have Classification, Privacy, Create.

1. In the Members field, enter the email addresses of the people you want to invite to the group. You can also click on the Add Members button to browse your contacts or address book.

2. Choose your group options by clicking the Group Options button. You can choose to make the group public or private, and you can specify who can post messages to the group.

3. Click OK to create the group.

Once you've created the group, you can manage its settings, add or remove members, and send messages to the group just like you would with any other email message.

Making Teams, Planner, SharePoint groups appear in Outlook

could we have screenshots:

1. Open Outlook

2. In the left navigation pane, click on Groups at the bottom.

3. Click on the New Group button on the top left.

4. Choose Create a group.

5. Select From a team or group and choose the desired team or SharePoint group from the list.

6. Follow the prompts to finish creating the group.

Once you have created the group in Outlook, you should be able to see the group's shared mailbox and calendar in Outlook. You can also send emails to the group's email address, and the emails will be visible to all members of the group in Teams or SharePoint.

WARNING 1 -> Use of “Share to Teams”

Warning 2 -> Storing or accidentally sending an email to the Teams Group

If you wish to send your email to your Teams or SharePoint group.

You may send an email to the group. You will receive this warning pop-up warning that the content of the message will be available to all members of the group.

What to do if you accidentally sent an email to your Outlook Group

If you realize you have accidentally sent an email to the wrong group or need to correct an error in the email, you can try to recall the message.

could we have a screenshot here: To recall a message, open the message in your Sent Items folder, click on the Actions button in the Message tab of the ribbon, and choose Recall This Message. Keep in mind that this option may not always work, and there are some circumstances in which the message cannot be recalled.

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