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As of June 2020, meeting rooms are to be reserved/booked through the Outlook calendar. The CIS Meeting Rooms is no longer active.
You can reserve a meeting room itself and/or reserve a meeting room along with attendees.

Reserving a Meeting Room 

  1. Open Outlook
  2. Click the Calendar  icon in the bottom left corner of Outlook
  3. Click New Meeting   
  4. In the meeting window, type in the appropriate information
    1. Choose the date, time, and any other additional information
    2. Click Room Finder to choose the meeting room

    3. Health Services meeting rooms: type "H" to find and select HS Rooms



      Needles Hall meeting rooms: type "N" to find and select NH Rooms, once you click NH Rooms you will be presented with all of the meeting rooms in NH (including non-CW) under "Choose an available room:" you will need to scroll to find the CW rooms.

      NOTE: Only CW staff members have access to these rooms.

    4. Once HS Rooms or NH Rooms is selected, under "Suggested times:" shows you how many available rooms there are at the time you've selected 



    5. Select the room by double-clicking, this will add the room to the Location and the Required Attendees



    6. Once sent, Outlook will send you a confirmation email:

Reserving a Meeting Room with Attendees 

  1. Open Outlook
  2. Click the Calendar  icon in the bottom left corner of Outlook
  3. Click New Meeting   
  4. In the meeting window, type in the appropriate information
    1. Choose the date, time, required attendees, and any other additional information
    2. Click Room Finder to choose and view the meeting rooms
    3. In Room Finder there is a calendar, this calendar shows the availability of the people you have entered as Required: "Good", "Fair", or "Poor"


       

    4. Below the calendar you can select the meeting rooms you'd like to view in the "Show a room list" drop down:
      For Health Services meeting rooms: type "H" to find and select HS Rooms



      For Needles Hall meeting rooms: type "N" to find and select NH Rooms, once you click NH Rooms you will be presented with all of the meeting rooms in NH (including non-CW) under "Choose an available room:" you will need to scroll to find the CW rooms.

      NOTE: Only CW staff members have access to these rooms.

    5. Once HS Rooms or NH Rooms is selected, under "Suggested times:" shows you how many available rooms there are at the time you've selected 



    6. Select the room by double-clicking, this will add the room to the Location and the Required Attendees



    7. Once sent, Outlook will send you a confirmation email:










  3. Click Send 
  4. Once sent, the room you've selected for the meeting will send you a confirmation email:







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