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Tickets Included in this article:
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Submitting a ticket
Note that most of IST and many other areas on campus have migrated to Atlassian/Jira Service Management for ticket tracking.
Consult the appropriate service page or area, to confirm how to request the service you are interested in. For IST services, see the IST Service Catalogue.
Request Tracker Tickets can be created and submitted by sending an email request by
Sending an email directly to an RT queue (rt-queuename@rt.uwaterloo.ca) or via a
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related form.
Submit a request using a request form
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Request Tracker request forms may be accessed
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- The Information Systems & Technology (IST) service catalogue
- The Self Service home page, by clicking on New ticket in the menu
- You will be presented with a list of forms that you can use to submit your request
- If you aren't sure which form is appropriate for your request, please use the IST general request form
- Another University faculty or department website
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by following the instructions below:
Submit a request using the web form and sign in using your 8-character UWaterloo username (e.g. j25rober) and password
If the form you are looking for is not listed here, it may have been migrated to Atlassian/Jira Service Management. Consult the appropriate service page or area if you can’t find the form you are looking for.
How to complete the request form
Fill in the values as required
If you are submitting the ticket for another user, simply add in their
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8-character UWaterloo username (e.g. j25rober) or full email address(es) to the Requestor(s) field.
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Use the TAB key to move through the form as hitting enter (in some cases) may submit the form
Once all values are filled in, click
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Submit
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to submit the form.
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To submit a general request via email
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Logging into Request Tracker
Use your WatIAM credentials 8-character UWaterloo username (e.g. j25rober) and password to log in at https://rt.uwaterloo.ca/SelfService/Forms/index.html
The RT menu is along the top of the window and includes:
Home - takes you to the Open Tickets screen
Tickets - by default, you are looking at open tickets. Use the pull-down menu to access Closed tickets
New ticket - use this to create a new ticket in any available queue. If you aren't sure which form is appropriate for your request, please use the IST general request form
Logged in as - log out of the RT system
Help for RT - link to support resources on uwaterloo.ca/rt
By default, the SelfService Home screen will show your currently open tickets.
Viewing a ticket
You can view a ticket from either the Open tickets page (default view on the SelfService home page) , or the Closed tickets page, available from the Tickets menu. Click on the Subject to open the ticket.
Tickets have three main areas; The Basics, Dates, and History.
The Basics
The Basics area will contain the ticket ID number, the current status, the priority, and it may contain additional custom fields for that specific queue. The Requestor can also see which queue the ticket is in.
Dates
This area contains various dates and times related to the ticket creation date, last updated, due date (if set), and closed date.
History
This area contains the replies, comments, and changes made to the ticket.
To show all quoted text click on Show all quoted text
or
to show quoted text in a specific reply of comment click on Show quoted text in the specific reply or comment.
Replying to a ticket
As a ticket creator, there are two ways you can reply to a ticket. You can reply directly to an RT email notification or you can reply to a ticket via the RT web interface.
Replying to a ticket via e-mail
After an RT ticket is created, an email notification to the ticket requestor will be sent
If you reply to that email (without editing the subject line), the entire message body will automatically be added to the RT ticket as a reply
Replying to a ticket via the RT web interface
From the Open Tickets listing, click on the ticket subject to view it
On the right side of any comment in the History area click on the Reply link
The Reply form will open on a new page
Click on Submit to save your changes and submit the form
Reopening a ticket
If your Ticket has not been resolved to your satisfaction, reply to the resolved email you received when the ticket was first closed indicating the reason you are not satisfied
Find the ticket in the list of Closed tickets and click on the update link in the far-right column of the list
The Update ticket window will open and the status field will be changed
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