Queries that must be be run before importing the courses, they can be run by anyone with query access. The queries can be run throughout the entering of prior term copies to save you from having to a monster clean up, but they all must be run after the prior term copies have been entered and checked.
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Run scheduling queries related to course cleanup:
UW_RS_CATLG_ORGS_GROUPS_NP – Manually scroll through list and ensure that for the subject the Acad Org and Group are the same through the list – if different contact catalog person in either Grad or UG to have them fix it UW_RS_SOC_ORGS_GROUPS_NP – If you get results you must do a course roll (Curriculum Management -> Roll Curriculum Data Forward -> Course Roll) that should fix them! Well apparently not always, if the Acad Org has changed, that you can make a manual change on the Basic Data Panel under maintain Schedule of Classes (this is usually found and fixed after running this tedious query: UW_RS_CATLG_ORGS_GROUPS_NP and systems has time to fix it)
Run query to look for missing RC weights (UW_RS_MISS_RC_IN_RCWGHT_TBL_NP) if there were some that needed to be added re-run: UW_RS_RESERVE_CAP_ORDER_NP to catch any changes.
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Ensure Scheduling has updated all course changes |
Run Course Anomaly Report
Quest work:
Waterloo Student Admin > CEM > Process > Course Scheduling Anomaly Report
Enter in the term you about to run – run it twice once for GRD and once for UG UG, and the server name is SISP1
Once it’s finished running and the status is “Success” and “Posted” in the Process monitor click “Details” then “View/Log Trace” then the “.out” file
fix in Timetabler Quest if required (most fixes will be within Quest as there’s no courses imported yet in Timetabler) , so there’s nothing to fix there)
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To “fix” them check in Quest to see if the associated class number can all be 1 for UW courses, and 81 for the CEL sections. Currently most cannot be corrected unless a new way to code has been created to resolve the issue that sectioner is having.
Navigate to:
Waterloo Student Admin > Scheduling >Processes > Timetabler Extract
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Change terms as appropriate.
run control: timetabler_extract
Upcoming term gets entered and previous like term
Evening start time is 4:00PM (16:00
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run control: timetabler_extract
filepath: /software/sa.sisp-1.0_prod/spool/outgoing/DCU/
When running in a test environment “/software/sa.sisp-1.0_dev/spool/outgoing/DCU/”
Run the PS Job (UWTPINTT)
The order isthe processes run are:
UWTPINEX = Timetabler Course Extract
UWTPINSE = timetabler extract setup - set up files
UWTPINST = Timetabler Extract Student - we don't use students - but it might contain programs
UWTPINCP - Timetabler extract conversion
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Q: > k2 > PROD > outgoing and move DCU folder onto desktop
Test would be “Q:\ozark\dev\outgoing”
Should save a copy of the DCU folder on the R O drive "RO:\Records and SystemsTimetabler\TimetablerImport" (it should have todays date and replace the last DCU folder)
Timetabler work:
In Infosilem Timetabler navigate to Import. File -> Import on the database that you are creating. Make sure the "Select File Type(s) are Space-delimited (TXT)
The Delete records from Academic Suite if they are not found in the source file should be Checked (differential). Click Select Next
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Select Clear and then select the following file: Courses Click on
Select Next
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Click “Browse” and point to DCU folder on the local machine drive. Then click “Next”
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Check the Report for any problems.
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If everything is ok, click on select Next, check the rejected records on this next report.
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If If everything is ok, click Next.
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Keep the Backup option selected (because why not)
Check the reports and when everything is ok click Import. and select Import
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In In the Course characteristics file (crschar.txt) in the DCU folder remove all the reserves that are brought in and DE, DIST, EVE, NEVE, OC, RESALL, SPACE , UAE – this will save you from manually removing them within Timetabler later
(O:\Timetabler\Import\DCU)
In Infosilem Timetabler navigate to Import. File -> Import. Make sure the "Select File Type(s)” are Space-delimited (TXT).
The Keep in EnCampus Suite records that do not exist in the source files (Do not delete) is checked. Then click “Next”
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Select Clear and select the following files: 18 of them
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Click on Next and Browse and point to DCU folder on desktop. Click on Set All and Same Folder as Selected then click select Next.
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Check the Report for any problems. If everything is ok, click on Next.
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The “open Rejected Records Report” will have some errors these are courses with time/days on their deliveries and it’s telling you the “dates” are incorrect – but we delete anything in the database with days/times/rooms on it. We clean it up later and is okay to ignore. |
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Check the reports and when everything is ok click Import.
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You will get rejects here. Open up the “source”.txt file on the O drive and see if you can plainly see what's missing (say a start date) if it's a forced pattern move on. otherwise dig further and check that the files were pointing to the correct ones. Timereq was pointing to Delivtimes - but I think I clicked it incorrectly - so pay attention and don't do that! |
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Timereq errors - these are forced times and dates that no longer are in the system
LocSpec errors - the building either has changed or didn’t get attached correctly - this is again fine as we delete everything with a room attached anyways CompChar - these are the course characteristics - we deleted them above, so it makes sense that we have errors for it!  |
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delivtimes = delivery times that are forced Timereq |
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= delivery pattern requests those two combined make the timetable |
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When the Import is complete. Click “Done”
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In the Timetabler database use rollover delete and advanced to delete deliveries“Tools” then “RollOver” then “Delete…” and “Advanced” to “Select a data element:” then select “Deliveries”:
any deliveries associated with a TST slot
any deliveries with a forced time (Status has a green no time or no room request (Status red top/bottom)
any deliveries with a room request and no time or no room request (Status red (white top/red bottom)
Getting rid of any deliveries that have forced times and/or rooms.
any deliveries with forced room and no time (green top red bottom)
any deliveries with forced
room and time request (green top white bottom)
any deliveries with a forced time (Status has a green bottom)
any deliveries with forced room and time (complete green)
Run the Data Consistency Check of “Deliveries having room requests without specified Pavilion“ and batch edit all deliveries to remove the room requests that are blank (these are mostly WLU room requests, if they weren’t already removed by the white top/red bottom roll over delete)
In the new term (Secondary Files → Terms) change the start and end dates to the actual first and last day of the term.
Must change blockoff dates and remove all instructors from any blockoffs that aren't their names only
In Infosilem Timetabler go to the new database that has been created. In the new term change the start and end dates.
Ensure all scheduling groups are activated - Tools > Scheduling Groups Activation> Component Groups. Select all and Save to activate
Make sure course combinations are enabled and the academic block type should be "to spread things out"
Change registrar owned rooms to REG. If accounting prefers, add a Pavilion of HHA and change the appropriate Accounting rooms to HHA. Change BMH and REN rooms as requested by the reps
Make sure Instructors do not have any constraints overridden (checkbox)
If necessary, add electronic room and DOC camera as characteristics to appropriate REG rooms. Combine blackboard and whiteboard characteristics into 1. We keep them separate due to allergies.
only
Make sure Instructors do not have any constraints overridden (checkbox)
Ensure that all the correct course characteristics are assigned from the Campus field in Quest. Sometimes we have issues with UTD not attaching correctly, or BLNDR. Run a schedule of classes query in Quest, and compare it to the myview of “Components with Characteristics” and correct any that don’t match in timetabler.
Run the MyView of “Deliv Meth w Crs Char” and attach the delivery method that makes sense. If it’s ONLN with a time attach the delivery method of “Synchronous online” main campus' attach “in class”, ect. BLND is weird, so just make a judgement call!
Deactivate all the held withs, then re-activate them all to catch any that aren’t aligned with the same delivery information. Tools → Scheduling Groups Deactivation→ Component Groups
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Tools → Scheduling Groups Activation → Component Groups
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After activating you will likely get this error message:
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To fix them open the component group, select the components tab, select all courses and open them.
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Select their Deliveries tabs. Sometimes one has a delivery and other other is missing the delivery. Since the DCU is still closed, you can either copy over the one delivery to the other course, or delete the one delivery. As long as they match. Once they do, head back to the Scheduling Groups Activation tool, and save that component group:
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DCU Admin Setup
The procedure is called Academic Suite - Opening DCU and Message Board Examples
https://isacadweb.nexus.uwaterloo.ca/DCU/Admin/
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Navigating to Text File locations in Quest:
Waterloo Student Admin > → CEM > → Setup > → Text File Columns
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Characteristics should be in this format (no headers):
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Column A (Asset standard code ?)
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Asset Standard Name
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AT-01
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Blackboard
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AT-01
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Data Projector
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Note: this arbitrary but required - can all be the same - in this format
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Room Assets should be in this format (no headers):
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BLDG NBR
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Bldg Short
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Bldg Long
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Floor
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Room Number
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Asset Standard Code
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Asset Standard Name
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032A
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AHS
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Applied Health Sciences
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1
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2677
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AT-01
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Whiteboard
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9
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AL
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Arts Lecture Hall
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1
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6
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AT-01
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No Tablet Armchairs
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Note: this arbitrary but required - can all be the same - in this format
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This is important during an upgrade and there’s been a change to the text files, other changes need to be made to the setup tables by IST and the Quest team as well.